Contracts

Updates in Contracts

*Beginning December 1, 2023 contracts has a new Contract Routing Sheet Ticket System that you will utilize to submit your new contracts to procurement for review and signature. We will no longer accept contract packages via email; you MUST use the ticket system to submit any contract. 

Deconstruction Contracts Training[pwpt] 

How to enter a contract [pwpt]

**Don't forget to ask the vendor if they will accept a PO in lieu of signing a contract. By using our pre-approved contract templates for signatures that are required it will save time processing. Legal review is taking up to 6 months or more so plan ahead.

Important Note for Contracts

Beginning January 1, 2022, Texas Government Code § 2054.0593 mandates that state agencies and Institutions of Higher Education must only enter or renew contracts to receive cloud computing services that comply with TX-RAMP requirements.

In the 87th Legislative Session, the Texas Legislature passed Senate Bill 475, requiring the Texas Department of Information Resources (DIR) to establish a state risk and authorization management program that provides “a standardized approach for security assessment, authorization, and continuous monitoring of cloud computing services that process the data of a state agency.”

To comply, DIR established a framework for collecting information about cloud services security and assessing compliance with required controls and documentation.

This may initially lead to a delay in the risk assessment process for cloud services while TWU works to get required certifications established.

Contracts Review and Signature Authority

• FY25 Contracts Review and Signature Authority Matrix [Google Docs]

Risk Assessment Procedures

• TWU Vendor Performance Form

 Contract Management Handbook

• Contract Administration and Management Handbook [Google Doc]
• Contract Management Exhibit 1 - IFB Template
• Contract Management Exhibit 2 - RFP Template
• Contract Management Exhibit 3 - RFQ Template
• Contract Management Exhibit 4 - RFO Template
• Contract Management Exhibit 5 - Exempt Purchases [Google Doc]
• Contract Management Exhibit 6 - Non-Disclosure and Conflict of Interest Certification [Google Doc]
• Contract Management Exhibit 7 - Disclosure Statement for Purchasing Personnel [Google Doc]
• Contract Management Exhibit 8 - FY25 Contracts Review and Signature Authority Matrix [Google Doc]

Reports

• Contract Transparency Reports