Restricted PCard Purchases
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Restricted Purchases |
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Alcoholic Beverages5
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Decorative items (personal) |
Payment to a TWU employee or TWU student for any reason |
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Animals (live) |
Desktop computers |
Payment to other internal TWU departments (excluding TWU bookstore & Chartwells) |
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Automotive Fuel |
Fines/late fees/penalties/parking citations |
Personal items (for yourself, TWU employees or others) |
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Beauty shops, spas, massage businesses |
Furniture (e.g. file cabinets, chairs, desks, etc.)1 |
Postage (excluding shipping e.g. UPS, FedEx) |
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Car, bus, vehicle, etc. (rentals) |
Gift cards/gift certificates (ORSP approval required, for payments to research participants only) |
Professional services (e.g. accounting, architect, engineering, etc.) |
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Cash advances |
Hazardous materials (biohazards, radioactive materials, controlled substances, including helium, drugs, alcohol and tobacco)4 |
Software, web applications & cloud services3 |
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Cellular telephone equipment & services (e.g. iPhone) must be purchased on a PO after pre-approval from CFO and VP. https://twu.edu/university-policy/university-regulations-procedures/ |
Insurance of any type (does not apply to equipment warranties) |
Transportation (rental cars, charter buses, taxi, rideshare, valet services, etc.) |
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Charitable donations/contributions/pledges (e.g. Susan B. Komen, TWU organizations) |
Laptop computers, iPads, or other tablet PC’s |
Travel (hotel, food, airfare, car rental, parking, charter buses, etc.) |
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Computer monitors3 |
Leases and/or rentals of storage spaces2 |
Utilities (phone, electric, water, gas, cable, etc.) |
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Computer office equipment (e.g. printers, fax, copiers, scanner)3 |
Medical services (doctors, clinics, etc.)2 |
Venmo transactions |
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Contractual/individual services (or signing the agreement to any terms and conditions)2 |
Memberships to Costco, Sam’s Club, and individual Amazon Prime |
Weapons, ammunition, explosives, fireworks2 |
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Controlled substances-prescription drugs |
Parking permits (TWU) |
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1 except with an approved Project Information Form (PIF) from FMC Project Management. Total purchase must be less than PCard single transaction limit.
2 exceptions may apply with prior approval from the Credit Card Services Administrator.
3 except with an email of compliance or Risk Assessment from IT Solutions.
4 Hazardous chemicals are defined as any chemical with the following information on the label: Explosive, Flammable, Oxidizer, Corrosive, or Poison, and with either a flammability, health, or reactivity designation factor above level one.
5 permitted in accordance with gift agreement guidelines with written pre-approval from the account approver.
Page last updated 2:32 PM, May 8, 2025