Training and Resources

PCard Manual [pdf] A manual that describes the entire PCard program.
Authorized User Agreement [pdf] This form must be completed by anyone using a Department PCard. The completed form must be uploaded in Concur each month as supporting documentation for the Department PCard expense report.
Department PCard Check-Out Log [xls] Complete this Log each billing cycle, listing each transaction that posts to the Department PCard in that cycle. The completed Log must be uploaded in Concur each month as supporting documentation for the Department PCard expense report.
Membership and Dues Approval Form[pdf] Request for approval and payment of memberships and/or dues.
Prohibited Merchant Category Codes [docx] A list of prohibited MCC that cannot be used and will be declined on the PCard.
Reimbursement for Personal/Non-Reimbursable Expenses Transmittal Form [pdf] Complete this form when depositing money to the Bursar's Office for TWU credit card errors (such as personal expenses). Read instructions thoroughly on page 1 of the file.
Texas Tax Exempt Certificate[pdf] Certification used to claim an exemption from the payment of taxes for the purchase of tangible personal property and/or services.
Vendor Hold Instructions [pdf] Instructions on how to search for vendors on hold and acquire the documentation.

How to Check Payment Status in Oracle - Employee Reimbursements [pdf] Check the status of your Concur reimbursements, made by EFT direct deposit into your bank; not included on your paycheck.