Alumni Events

Let us help you plan events!

Oakley hugs two alumni during an event at Chancellor Feyten's house.

Alumni Engagement can help your Chapter plan special events. Services include:

  • Sending one mailing per year for each chapter at no expense to you
    • Mailings are limited to 400 letters or 600 postcards sent by bulk mail, whichever you prefer
  • Sending unlimited email news and events notices through the TWU server
  • Fulfilling requests for alumni mailing lists from a certain area

Plan Reunions

Interested in getting together with your former classmates? The Office of Alumni Engagement would like to assist you with your reunion. Contact our office at 940-898-2586 or by email at

Event Planning Timeline

The Alumni Association prepared this timeline to help you organize a successful event.

4-6 Months Before Event

  • Decide on speaker or other entertainment and confirm availability

12-14 Weeks Before

  • Appoint chair(s) for location, refreshments, invitations, and staff the event
  • Select the date and time; confirm there are no local schedule conflicts
  • Choose the location and confirm availability
  • Obtain all necessary information for the invitation
  • Decide whom to invite
  • Make a budget for the event
  • Design the invitations
  • Travel arrangements/reservations (if applicable) for guest speaker

10 Weeks Before

  • Print invitations
  • Order labels from the Alumni Association and/or Office of Alumni Engagement
  • Confirm volunteers for the event

4 Weeks Before

  • Mail the invitations
  • Make sure you have enough name tags and pens and gather any handouts

2 Weeks Before

  • Check on RSVPs
  • Activate telephone committee to call those who have not responded
  • Confirm plans with the speaker

1 Week Before

  • Confirm plans with all volunteers
  • Give final count for food and drinks to caterer or refreshment committee
  • Verify with treasurer what checks are owed and when they are due

Day of the Event

  • Have available name tags, pens, tape, membership sign-up forms, chapter and Association, monetary change, printed handouts and any required audio and visual equipment
  • Provide water and glasses at the podium for speakers

Following the Event

  • Write thank you notes to everyone involved
  • Evaluate the event
  • If your event is particularly successful, please share the information with the Alumni Association and Alumni Engagement so other chapters may benefit as well
  • Notify Alumni Association and Office of Alumni Engagement of any changes in contact information

Page last updated 2:44 PM, July 17, 2019