Notary Services for Official University Business

A notarized document is one that has been denoted with a stamp (or seal), indicating the signature on the document is authentic and legitimate, providing assurance that the document is genuine. The notary must verify the identity of the signer, their willingness to sign the document, as well as their awareness of the contents of the document, and witness the signing of the document. 

A notarized Texas Woman’s University document will include a statement attesting to the document’s authenticity, the signature of the Registrar or other authorized university official, and the stamp and signature of the notary who witnessed the signing.

The Office of the Registrar at Texas Woman's University will notarize original diplomas and original transcripts.  As a service to TWU students, we will also provide notary services for Residency Affidavits.  Please see each section below for how to request these notary services. 

Notarized Diploma

Only an original Texas Woman’s University diploma can be notarized.  You may order a duplicate diploma utilizing our diploma order process, and request notarization on the diploma order form. We use an outside printing company so please allow 6-8 weeks for processing. 

Upon the Registrar's Office receiving the diploma from the printing company, the notary will add a statement to the diploma verifying its authenticity and witness the signature by the Registrar, or another authorized university official, before also signing and applying their notary stamp. At that point, the diploma will be released to the student as indicated on the submitted diploma order form. 

*Diplomas immediately following the posting of degrees are mailed through a Print/Mail service and do not have the option of being notarized.


Notarized Transcripts

Only an official transcript originating from the Office of the Registrar may be notarized. As such, only a printed transcript will be eligible to be notarized. You may place the order online using our primary ordering service then immediately email to request the official transcript be notarized prior to release. Please allow up to three business days for processing.

Residency Affidavit Notary Service

Notary Services for students seeking to submit a Residency Affidavit are available during normal lobby hours Monday through Thursday.  

*Please contact our office before coming in to have an affidavit notarized to ensure one of our staff notaries will be available. 

  • The document must not be signed
  • Signer(s) must appear in person
  • Signer(s) must provide valid government-issued photo identification. (Driver’s license, state-issued I.D., passport).  A student ID does not meet these criteria
  • Signer(s) must sign the notary journal providing their full name and current address.

The notary will verify your identity, record your information in the notary record, confirm your agreement to the statements that you are signing, and witness your signature on the document before stamping and signing the document. 


An Apostille is an additional form of authentication issued to documents for use in countries that participate in the Hague Convention of 1961 validating the seal and signature of a Notary. In Texas, the Apostille Certificate is issued by the Secretary of State Authentications Unit, confirming that the academic officials and notaries in the Registrar’s Office are authorized to certify the educational documents.

Information on obtaining an Apostille is available on the Secretary of State website. Since the Registrar’s Office will only notarize original Texas Woman’s University produced documents, please plan accordingly to account for the ordering time.

Page last updated 4:18 PM, April 30, 2024