Forms and Instructions

Frequently Used Forms

• Cash Receipt Transmittal Form
• Chart String Request
• Check Request

University Travel Forms

Prospective Employee or Donor Setup Request
Submit before making any travel arrangements for Prospective Employees or Donors.

Contract Travel Vendor Exception
Submit when traveler does not use a state-contracted vendor.

Request to Exceed Allowable Hotel Rate When Using State Funds
Submit before using State funds (10 account) to book a hotel that exceeds the allowable lodging rate .

Texas State Hotel Tax Exemption
Submit when checking in and checking out of hotels in Texas to ensure no state hotel occupancy taxes are charged.

Justification of Airfare vs Mileage
To be completed when requesting to drive a personal vehicle to an out-of-state destination. Attach the form to your Travel Request in Concur for approval. 

Accounts Payable Forms

Check Request
Request payment for goods or services when a PO is not required and a P-Card is not accepted. Please allow up to 5 business days for payment processing procedures.

Payment Voucher for Individual Services
Used to process payment when a non-TWU employee does not have invoicing capabilities, such as a foreign vendor.

Food Purchase Justification Form
Required for all food purchases except food purchased for research use in a lab or classroom or food for consumption by animals.

Membership and Dues Approval Form
Request for approval and payment of Memberships and/or Dues. Please allow up to 5 business days for payment processing procedures.

Lost Check Certification Form
To report: lost, destroyed, stolen, or not received checks.

Petty Cash Fund Forms

• Petty Cash Reconciliation Log
• Petty Cash Account Certification Form
• Petty Cash Reimbursement Request

Instructions

• Interdepartmental Transfers (IDTs)
• IDT Template