Travel Expense Report

All travel expenses must be documented and reconciled by completing an expense report in Concur. The expense report must reflect the total expenses incurred during the trip, whether paid by the traveler or the University. Expenses paid by the traveler with personal funds should be coded as out-of-pocket. Expenses paid by the University on the travel card will show as credit card transactions.

Reimbursable out-of-pocket expenses will be paid after the expense report is submitted and receives approval from the traveler’s supervisor and the accountholder when applicable.

Expense reports must be submitted no later than 90 days from the last day of travel. Expenses submitted after the 90 day deadline may become the responsibility of the traveler or result in the cancellation of the employee’s TWU Travel Card.

Click here for step-by-step instructions for entering an expense report in Concur.

Page last updated 2:12 PM, December 20, 2023