Minors on Campus
Creating a positive environment that promotes health, wellness, safety, and security for children and teens is of utmost importance to Texas Woman's University. Activities/programs involving children/minors (under the age of 18) must follow the requirements of URP 04.420 and Youth Program Requirements and Procedures.
These requirements apply to any activity, program, or camp that is:
- Held on TWU campuses or sponsored/operated by TWU, and
- Has participants who are unaccompanied minors (i.e. less than 18 years old)
Activities, programs, or camps that meet these requirements are referred to as "Youth Programs".
The following are exempted from these requirements:
- Enrolled students who are less than 18 years old
- TWU employees who are less than 18 years old
- Activities where minors are supervised by parents/guardians or ISD staff/teachers
Example Youth Programs
Some examples of activities that are required to comply with these requirements include:
- Camps operated by TWU departments (on or off campus)
- Camps operated on TWU campuses by outside organizations
- High school students in practicums on campus who are not enrolled (e.g. working in labs for experience)
- Music lessons and swimming lessons
- Athletic recruiting events
- Other events where minors are supervised by TWU or outside organizations on TWU campuses
Summary of Requirements
The main requirements for Youth Programs include the following:
- Registration of all Youth Programs with Risk Management
- Reporting of suspected abuse or neglect
- Background checks for all adult Youth Program staff and volunteers (annually)
- Youth protection training for all adult Youth Program staff and volunteers (bi-annually)
- Minimum staffing ratios
- Prohibition of certain kinds of physical and verbal interactions and one-on-one contact with minors
- Development of additional procedures for the Youth Program (e.g. emergency procedures, medication management, pickup procedures, etc.)
Refer to the Youth Program Requirements and Procedures for additional details.
Risk Management has also developed a Minors on Campus FAQ.
TWU-operated youth programs that need background checks for program staff and volunteers can obtain these from Risk Management. Email a spreadsheet that includes name and email address for each staff and volunteer to email@example.com. Each individual will receive an email from the background check provider with a link to the appropriate system.
The cost for the background checks will be charged to the department sponsoring or operating the youth program.
Youth Protection Training
Risk Management had developed TWU-specific youth protection training that is available in Bridge. This training is required for all program staff and volunteers. Program staff and volunteers who have completed another Texas Department of State Health Services-approved youth protection training course still need to review the TWU minors on campus requirements. Risk Management has created the video below which covers just the TWU requirements, but does not cover the entirety of the youth protection training material.
Texas DSHS Form
Youth Programs with over 20 participants and lasting four days or more must submit the DSHS Campus Program for Minors training and examination information form (TX DSHS Form EEH-28) to TXDSHS within five days of the start of the program. All Designated Individuals must be included on the form, not just paid employees.
Please contact us at firstname.lastname@example.org if you have any questions.
Page last updated 4:18 PM, February 21, 2023