TWU's
Coronavirus
Updates

Coronavirus

Reboarding training for employees

These requirements must be fulfilled before employees may return to campus:

  1. Notification from your supervisor of your campus return date.
  2. Completion of the reboarding training prior to returning to campus.

The online reboarding training covers new procedures and guidelines, as well as community expectations, necessary to prevent the spread of COVID-19. The training currently is  available in two formats and works with Chrome, Firefox and Safari browsers — it does not work in Internet Explorer:

To get credit for the training, you must sign the acknowledgment form that is linked on the last slide. If you have visual impairments and need the training in a format that enables screen readers, please email risk@twu.edu

The training also is available for students and other non-employees to voluntarily complete. We encourage everyone to check back and refresh themselves on current guidance as we continue to navigate the “new normal.”

Required COVID-19 Self-Screening

All TWU employees, students and visitors are required to self-screen daily BEFORE coming to any TWU campus. This is in accordance with the Governor’s reopening guidelines.

How To Self-Screen

Prior to coming to campus each day, assess yourself for any of the following signs or symptoms of possible COVID-19:

  • Feeling feverish or temperature greater than 100℉
  • Chills or repeated shaking with chills
  • Unexplained new or worsening cough
  • Shortness of breath or difficulty breathing
  • Unexplained muscle aches
  • Unexplained sore throat
  • Unexplained nausea or vomiting
  • New loss of taste or smell
  • Unexplained headache
  • Diarrhea
  • Close contact with anyone having COVID-19

If you answered “yes” to any of the above questions, STOP! Do not come to campus.

For more details, download the COVID-19 Self-Screening Form

Supervisors, be sure to read the COVID-19 Prevention in the Workplace document

 

TWU plans to resume in-person classes in fall

Two TWU students walk to class under trees in bloom

April 30, 2020—Texas Woman’s University plans to resume classroom instruction at its three campuses beginning this fall and, starting next month, will launch a gradual phase-in to re-open the university.

Associated Links:

Press Release

Chancellor's Announcement

Latest Updates

Campus Access Updates - updated May 29, 2020

TWU-Denton campus

As of June 1:

  • The Bursar's Office is open.
  • The Blagg-Huey Library's first and second floors are open. M-F, 10 a.m. - 4 p.m. There will be limited access to computers, printers, tables and seating to encourage social distancing. Special Collections will be closed for physical visits, but will offer virtual services throughout the summer.
  • The Campus Store at Brackenridge Hall opens for in-store transactions, 9 a.m. - 2 p.m. (M-F).
  • The Student Union in Hubbard Hall opens with limited hours: 9 a.m. - 4 p.m. M-F.
  • Select on-campus dining services are open. Check the Dining Services website for updates.

TWU's Houston and Dallas campuses

  • As of June 8, Dallas and Houston campus libraries are open for services, M-F, 10 a.m. - 4 p.m. Service desk staff will retrieve materials and check them out.

For Supervisors — updated May 29, 2020

*updated

*Prevention in the Workplace

Risk Management has compiled a list of guidelines for supervisors to read and follow as employees return to campus. Be sure to read the COVID-19 Prevention in the Workplace document and bookmark the link as the document will be updated as CDC guidance changes.

Supervising Telecommuting Employees

Supervisors are responsible for ensuring employees are effectively performing the functions of their position while working in a temporary telecommuting arrangement. Supervisors may also modify employee duties based on the current operational needs of the department. Daily reports of work duties/tasks performed are expected to be submitted by employees to their supervisors. Please click the following to download optional attachments with documents you and your employees are welcome to use:

Forms

Additional information has been added to the Supervisor FAQ page.

Frequently Asked Questions

COVID-19 Self-Reporting Requirements - updated May 18, 2020

TWU students and employees MUST notify TWU by completing the COVID-19 Reporting Form, if any of the following COVID-19 conditions are present:

  • You, someone you live with, or someone you have been in close, prolonged contact with is sick and exhibiting COVID-19 symptoms*
  • You, someone you live with, or someone you have been in close, prolonged contact with is considered a Person Under Investigation (PUI) for COVID-19
  • You, someone you live with, or someone you have been in close, prolonged contact has tested positive or been diagnosed with COVID-19
  • You, someone you live with, or someone you have been in close, prolonged contact has been instructed by Public Health Officials to self-isolate due to COVID-19

*The CDC lists these as possible symptoms:

  • Coughing
  • Shortness of breath/difficulty breathing
  • Fever
  • Chills
  • Repeated shaking with chills
  • Muscle pain
  • Headache
  • Sore throat
  • New loss of taste or smell

Close is generally defined as within 6 feet, and prolonged is any exposure greater than a few minutes, according to the CDC. If any of the situations described above apply to you, complete COVID-19 Reporting Form. For further information, contact TWU Risk Management.

For Employees — updated May 21, 2020

*updated

Reboarding training for employees

These requirements must be fulfilled before employees may return to campus:

  1. Notification from your supervisor of your campus return date.
  2. Completion of the reboarding training prior to returning to campus.

The online reboarding training covers new procedures and guidelines, as well as community expectations, necessary to prevent the spread of COVID-19. The training currently is  available in two formats and works with Chrome, Firefox and Safari browsers — it does not work in Internet Explorer:

To get credit for the training, you must sign the acknowledgment form that is linked on the last slide. If you have visual impairments and need the training in a format that enables screen readers, please email risk@twu.edu

The training also is available for students and other non-employees to voluntarily complete. We encourage everyone to check back and refresh themselves on current guidance as we continue to navigate the “new normal.”

Pass/DCR/No Credit Grading Option for Spring 2020

For the Spring 2020 term only, TWU is implementing an interim grading policy that allows undergraduate students in undergraduate courses to opt for a Pass/DCR/No Credit grading option for each of their courses and provides them the ability to receive credit for course completion with no impact to their GPAs.

For Instructors: A student’s election of the Pass/DCR/No Credit grading option will not affect your grade submissions.  You will submit regular final grades as normal, and the system will convert those grades during the grading verification process to the Pass/DCR/No Credit grading options for those students who have chosen this option.

*Telecommuting

Employees are required to telecommute unless deemed as essential personnel. If you become ill during the quarantine period, you are eligible to use sick leave and rest rather than telecommuting. Prior to resuming any TWU related activity, employees must contact TWU Risk Management (risk@twu.edu)  —see form.

Resources for telecommuters

ITS has put together a Google site that provides information to TWU employees on how to work remotely: https://sites.google.com/twu.edu/twu-remotework/home. Call technical support at 940-898-3971or email servicedesk@twu.edu if you need assistance.

Among the steps, think about the files and applications you need at home. Ensure your work-at-home computer is updated and secure. VPN is not required for email or access to Google Drive files. Plan ahead for phone calls and voicemail messages. Voicemails will be sent to your email, and in many cases, you can respond to them from a personal phone. Phones can be forwarded to an off-campus number in many cases.

Frequently Asked Questions

For Travelers - updated May 21, 2020

*updated

*International travel

  • Based on CDC recommendations and travel restrictions, all TWU students and employees who have traveled to ANY international location within the past 14 days are requested to complete a travel form.
  • In addition, employees and students who have traveled internationally since February 29 must self-isolate for 14 days after their return to the U.S. These employees and students should also report to TWU Risk Management (risk@twu.edu) to obtain approval prior to returning to campus. During the isolation, students and employees should monitor their health.
  • If you develop any illness symptoms during your self isolation—not just a confirmed case of Covid-19—seek medical care, fill out the COVID-19 Reporting Form, and self-isolate until fully recovered.

TWU has suspended university-related international travel in accordance with U.S. State Department guidelines

If you have questions regarding upcoming or proposed international travel, please contact International Affairs at intloffice@twu.edu.

University travel and travel between campuses

  • All non-essential university travel – both domestic and international – is restricted until further notice
  • Please use videoconferencing or other virtual means, when possible. In addition, social gathering of groups of more than 10 people should be avoided, in accordance with Texas Governor Greg Abbott’s order on March 19, 2020

Frequently Asked Questions

For Current Students — updated May 5, 2020

*updated

Coronavirus Aid, Relief, and Economic Security (CARES) Act

This aid for students is specifically intended to help with expenses related to the disruption of campus operations due to the coronavirus(food, housing, course materials, technology needs, health care and child care). Funding is available for Spring and Summer 2020, and students in good academic standing at TWU may apply during terms in which they are currently enrolled.  Apply online.

May 2020 Virtual Commencement Option

TWU will host an online celebration of Spring & Summer 2020 graduates in May. Students who have applied to graduate or participate in the May ceremony will receive an email inviting them to RSVP to participate in the virtual commencement being organized by a third-party company, MarchingOrder. We hope to conduct a traditional ceremony in August, and graduates are welcome to participate in both the virtual May ceremony and the in-person August ceremony. Additional information is available on the Registrar’s website.

Summer Courses

Courses that start May 11 will be offered fully online. TWU will monitor official health and safety guidelines to evaluate if we can provide limited face-to-face courses, including labs and practicums, later in the summer. See the Summer 2020 Academic Calendar for registration deadlines.

Fall 2020 Classes

At this time, a university-wide decision to move all classes online for the Fall 2020 semester has not been made. However, TWU does provide many classes in an online format and may move additional classes online for fall should circumstances necessitate the move to a virtual format. The best resource for determining the class format for fall is the schedule of classes. All updates and changes to formats will be reflected in the schedule of classes. TWU continues to monitor the changing nature of the COVID-19 pandemic and how it will affect the Fall 2020 semester.

Pass/DCR/No Credit Grading Option for Spring 2020

For the Spring 2020 term only, TWU is implementing an interim grading policy that allows undergraduate students in undergraduate courses to opt for a Pass/DCR/No Credit grading option for each of their courses and provides them the ability to receive credit for course completion with no impact to their GPAs. 

*Library Materials Due Date Update

All Denton campus library materials are now due on Dec. 15. Returned items can be placed in the book drop in front of the Blagg-Huey Library prior to that date, if necessary.

If you are not returning to campus, please contact the Library Information Desk to make alternative return accommodations.

Academic Accommodations

With the online delivery of courses, you may need to submit a request for academic accommodations.

Available Services

TWU will complete the remainder of the semester via online courses. This decision will create new challenges for many of our students, and we are committed to helping you complete the semester within the context of this new normal. Staff members from across the university are working to support the university’s priorities. The Dining Hall will offer to-go service for student residents only.

Please practice social distancing at all times, keeping six feet between you and others.

Students concerned about medical symptoms or underlying health conditions should seek medical advice from their healthcare provider or Student Health Services at 940-898-3826.

TWU’s Campus Bookstore has resources available to assist you with online learning.

Housing and Dining

Student Life has provided information for residential students regarding prorated credits for housing and dining.

Lone Star Conference Athletic Events

The Lone Star Conference has canceled all athletic events until the end of the semester.

Frequently Asked Questions

For Prospective Students — updated April 22, 2020

*updated

Our Pioneer Preview event is now online: April 13-24. For more information and to register, visit https://twu.edu/admissions/visit-us/online-pioneer-preview/

Virtual campus tours are now available. All on-campus tours are on hold until further notice.

To speak to an admissions counselor: admissions@twu.edu | 940-898-3188

*Virtual TSI Testing

TWU’s Academic Testing Services now offers remote TSI assessments. Our Virtual Testing Voucher fee is $20, plus a $20 remote proctoring fee: $40 for all three subjects. You must prepay and make an appointment. You must have a built-in or external webcam, microphone and speakers to test virtually. More information and step-by-step instructions are available on the Academic Testing Services website.

Entrance Exam Requirements

ACT/SAT and GRE/GMAT requirements are temporarily suspended in response to the COVID-19 pandemic.

Summer Courses

Courses that start May 11 will be offered fully online. TWU will monitor official health and safety guidelines to evaluate if we can provide limited face-to-face courses, including labs and practicums, later in the summer. See the Summer 2020 Academic Calendar for registration deadlines.

Fall 2020 Classes

At this time, a university-wide decision to move all classes online for the Fall 2020 semester has not been made. However, TWU does provide many classes in an online format and may move additional classes online for fall should circumstances necessitate the move to a virtual format. The best resource for determining the class format for fall is the schedule of classes. All updates and changes to formats will be reflected in the schedule of classes. TWU continues to monitor the changing nature of the COVID-19 pandemic and how it will affect the Fall 2020 semester.

Frequently Asked Questions

For International Students

You will remain in compliance with F-1 regulations while finishing the semester online. The Student Exchange and Visitor Program (SEVP) has provided a mechanism for TWU to notify them of the course delivery changes TWU has made in an effort to reduce the spread of the coronavirus. Contact intloffice@twu.edu if you have additional questions.

Visit International Student FAQ

Self-isolating requirements for international travelers and those who are sick

TWU students and employees MUST stay home and notify TWU by completing the COVID-19 Reporting Form, if any of the following COVID-19 conditions are present.

  • You, someone you live with, or someone you have been in close, prolonged contact with is sick and exhibiting COVID-19 symptoms (can include cough, fever, shortness of breath)
  • You, someone you live with, or someone you have been in close, prolonged contact with is considered a Person Under Investigation (PUI) for COVID-19
  • You, someone you live with, or someone you have been in close, prolonged contact has tested positive or been diagnosed with COVID-19
  • You, someone you live with, or someone you have been in close, prolonged contact has been instructed by Public Health Officials to self-isolate due to COVID-19

Close is generally defined as within 6 feet, and prolonged is any exposure greater than a few minutes, according to the CDC. If any of the situations described above apply to you, complete COVID-19 Reporting Form. For further information, contact TWU Risk Management.

  • Based on CDC recommendations and travel restrictions, all TWU students and employees who have traveled to ANY international location within the past 14 days are requested to complete this self-report form.
  • In addition, employees and students who have traveled internationally since February 29 must self-isolate for 14 days after their return to the U.S. During the isolation, students and employees should monitor their health.
  • Anyone who is exhibiting any illness symptoms—not just a confirmed case of Covid-19—should self-isolate until fully recovered.
  • If you are experiencing any illness symptoms, including fever, cough or difficulty breathing, and you have been in close contact with a person known to have COVID-19 or have traveled from an area where the spread of COVID-19 has been reported in the last 14 days, call ahead before going to your doctor’s office or emergency room to prevent any potential spread. 

Virtual training for transition to online instruction

Canvas Training

Teaching & Learning with Technology is offering online Canvas training from March 17 to 20. This interactive workshop replicates the experience of taking a Canvas online course. It is facilitated by an instructional designer, and interaction between participants is encouraged. Please consult the My Courses page and click on the Transition to Online link to find registration information.

TLT also has two webinars available:

  • Basic Canvas Course Design - This interactive workshop introduces instructors to the foundations of Canvas.
  • Instructional Design in Canvas – This workshop follows Basic Canvas Course Design and introduces instructors to the tools in Canvas that will enhance student learning. In this hands-on training, you will learn how to moderate a Quiz; use Student View to review a course; and use Grades and SpeedGrader.

Canvas Training also offers instructor training webinars. Follow these steps to set up an account and register for a Canvas Training:

  1. Log Into Canvas using your TWU Username and Portal Password
  2. Click Help > Training Services Portal from the Global Navigation Menu
  3. On the "Training Portal is requesting access to your account" page, click Authorize
  4. On the Canvas Training Portal Tutorial page, click Start Tutorial
  5. At the end of the Canvas Training Portal Tutorial, click Complete
  6. There will be a second request for the Training Portal to access your account, click Authorize
  7. Begin with the Higher Education: First Day Ready program (a collection of 4 courses) from the Learning Library OR
  8. Register for a course from the Training Calendar; once you register the course will be listed in My Learning:
    1. You will receive an email confirmation that includes a link to access the live training
    2. Canvas recommends you log into the Adobe Connect webinar in one browser window and your Canvas Sandbox course in a second browser window. This will allow you to switch between the Canvas training webinar and the interactive activities

Panopto Lecture Capture in Canvas

If you cannot attend in person training for Panopto, you can find a useful Panopto guide in the TWU Knowledge Base. While there, you can also access these two videos: Getting Started with Panopto Part 1 and Getting Started with Panopto Part 2.

Other Resources

May Commencement updates

Virtual Commencement Option Information (updated April 20, 2020)

TWU will host an online celebration of Spring & Summer 2020 graduates in May. Students who have applied to graduate or participate in the May ceremony will receive an email inviting them to RSVP to participate in the virtual commencement being organized by a third-party company, MarchingOrder. We hope to conduct a traditional ceremony in August, and graduates are welcome to participate in both the virtual May ceremony and the in-person August ceremony. Additional information is available on the Registrar’s website.

Follow up message about May Commencement (March 24, 2:55 p.m.)

Dear students, 

This is a follow-up email to the message that was sent last week about COVID-19 and May commencement.  First, my hearty congratulations to those of you who are nearing the completion of your degree!  Many of you have had to overcome personal challenges and adversity and were very much looking forward to walking across the stage to celebrate the achievement of finishing your degree.  Not having the May in-person ceremony is a disappointment.  We all agree that there is something very special about walking across the stage and celebrating this accomplishment. 

Some of you have written to me and others in university administration to request that we offer the option of an in-person ceremony at a later date.  We have to wait to see how the situation with COVID-19 continues to unfold before we can share definitive plans for an in-person ceremony. However, we are looking at options for August ceremonies in addition to the planned December ceremonies. Please know that we very much want to celebrate this achievement with you in person.  

Some of you have told me you would prefer an in-person ceremony rather than a virtual ceremony.  To clarify, we are moving forward with plans for a virtual ceremony as an addition and not a replacement for an in-person ceremony.  May graduates could participate in the virtual ceremony, and then walk across the stage when we can safely have an in-person ceremony – hopefully in August. 

As we work through the logistics of alternative options, know that the faculty and staff are committed to your success and looking forward to honoring your achievements! 

My warmest regards, 

Carolyn Kapinus 

CAROLYN A. KAPINUS, Ph.D.
Executive Vice President for Academic Affairs and Provost
Professor of Sociology
Texas Woman's University

Update about May Commencement (March 18, 2020 at 12:15 p.m.)

Dear TWU community,

In light of the CDC recommendations regarding COVID-19, we made the difficult decision not to have May commencement as we originally planned. This is disappointing for all of us, especially for our graduates and their loved ones. We certainly want to celebrate our graduates and their accomplishments! Thus, we are considering having a virtual ceremony and/or an August Commencement for our spring and summer graduates. We hope to make that decision during the next few weeks.

You may be wondering about the graduation fee. The $40 graduation fee is not associated with the commencement ceremony. It is a fee that everyone pays, whether they attend commencement or not; and it is associated with the personnel and processing costs of conferring the degree, including the costs associated with the professional printing of the diplomas and shipping in special protective containers. Since the graduation fee is not related to the commencement ceremony, it is not refundable.

Regalia that was purchased at the book store can be refunded. If you ordered your cap and gown online, we are getting the link to use for refunds and that will be made available to you shortly. Unfortunately, if you ordered invitations, those cannot be refunded.

We realize many of you have questions that may not be answered in this email. TWU has created a Coronavirus website specifically focused on providing additional information to the university community: twu.edu/coronavirus. Be sure to check out the Frequently Asked Questions section regularly for updates.

The faculty and staff of TWU are committed to our students and their success. Faculty are working hard to move their courses online so that students can finish the semester, students can graduate, and we can keep everyone safe.

The TWU community is strong. We work together. We will make it through these challenges. We want to honor our graduates and we will find an alternative solution to celebrate their academic achievement!

Warm regards,

Carolyn Kapinus

CAROLYN A. KAPINUS, Ph.D.
Executive Vice President for Academic Affairs and Provost
Professor of Sociology
Texas Woman’s University

What TWU is Doing

  • Courses are being delivered online into the start of the summer semester.
  • Students should check with their professors for guidance regarding clinical experiences.
  • TWU Denton Campus has begun its phased reopening.
  • All TWU athletic events, as well as other major events such as homecoming, have been canceled through the spring semester.
  • May commencement ceremonies will not be held on campus. A virtual ceremony will be held May 22 as an addition and not a replacement for an in-person ceremony, which will be held later this year. 
  • The change in commencement does not affect the awarding and posting of degrees; All students who have applied for Spring 2020 graduation and successfully complete degree requirements will have their degree posted to their academic record.
  • Decal parking has been suspended until further notice, meaning you do not need a decal to park in any non-reserved spaces on the Denton and Dallas campuses; Denton shuttle services are suspended.

Additional Resources

Media Inquiries

All media inquiries contact Matt Flores at mflores48@twu.edu

Page last updated 12:47 PM, May 29, 2020