Recruitment Guidelines

The Internships Office at the Pioneer Center for Student Excellence offers a number of internship recruitment events and opportunities for employers to engage and connect with TWU students, whether that is on-campus or virtually that meet different organization needs.

Here are some recruitment guidelines to follow if you are interested in recruiting TWU students.

Third-Party Organizations

“Third-party Recruiter” refers to Employment Agencies/Search Firms/Staffing Services/Temp Agencies/On Line Job Board Services/IT Training/Contract/Recruiters, etc. Representatives may be approved to recruit or post opportunities under the following conditions:

• The employer discloses that they are a third party employee
• The posting is for an open and available position currently under contract with the third party employer – Postings for positions under speculation, or to build a database of applicants to secure a contracted position are prohibited
• No fee is charged to the student/applicant
• The hiring company is an Equal Opportunity Employer

On-Campus Recruiting Policies

All employment professionals participating in On-Campus Recruiting activities (career fairs, networking events, Handshake job postings, industry panels, etc.) are asked to review, comprehend, and follow a framework of professionally accepted recruiting, interviewing, selection, and job offer practices as specified in:

• NACE Principles of Professional Conduct for Employers
• TWU Nondiscrimination Statement
• Americans with Disabilities Act
• EEO and Affirmative Action
• Fair Labor Standards Act
• Campus Sexual Misconduct Prevention Program (Title IX)
• Firearms / TWU Campus Carry (Regent Policy G.70010)
• TWU Drug and Alcohol Policy 

Solicitation and Commercial Activity

The University prohibits employers and organizations from posting, promoting or marketing any fee based or free/no-cost opportunities that have not been pre-approved by the University, collecting student, faculty or staff information on campus, and taking photographs which may infringe on trademarks. Below are a few examples of prohibited solicitation and commercial activities.

• Promote, distribute, or sell a free service, resource, or product on campus.
• Promote jobs that require students to purchase supplies or pay for training/certification.
• Collect student information or photographs on campus for any reason unless pre-approved by The University or in conjunction with an Internships Office sponsored or authorized recruiting activity.

Employment Opportunities with Costs or Fees

Texas Woman’s University will not allow job posting or participation in on-campus recruiting to organizations such as franchise, home or party sales and/or multilevel marketing-type organizations and/or other organizations that require a financial investment, purchase of supplies or equipment or pay a fee as a condition of participation or employment unless such fees are required in accordance with applicable State and Federal laws.

Texas Woman’s University will not allow job postings or participation in on-campus recruiting to organizations that charge fees for training or housing.

The permission to use Texas Woman’s University’s facilities does not imply University approval or endorsement of the policies, practices or products of the recruiting organization.

Visiting Campus

Employer’s visits to campus, including using TWU’s facilities for recruitment activities, must be planned and organized by/through the Internships Office at the Pioneer Center for Student Excellence. This includes classroom visits, student organization meetings, tabling events, information sessions, career fairs, on-campus interviews, flyer posting or marketing materials/takeaways, etc.

The University prohibits recruiting and related activities in any public space on campus or in a room not specifically designated, approved, and organized for recruiting activities by the Internships Office.

Student Organizations

The University prohibits recruiting at student organization on-campus meetings and events unless planned and organized through the Internships Office. This includes: recruiting students, collecting resumes or other student information, sharing employer information for the purpose of recruiting, tabling, or posting marketing material at these events on-campus. Upon the invitation of a student organization and following approved co-sponsorship with the Internships Office at the Pioneer Center for Student Excellence, recruiting events/activities may be permitted on a case-by-case basis.

Requesting Student Information or Referrals from Faculty or Staff

Employers are only permitted to acquire information (academic or otherwise) about applicants or potential applicants directly from the student.

In accordance with FERPA regulations, Texas Woman's University, nor TWU faculty or staff members, will not provide any student information to an employer.

Home-based Employment

Unfortunately, because of the lack of enforced federal/state employer regulations/guidelines and our inability to conduct an effective vetting process, we cannot allow home-based jobs (babysitting/nanny, private caregiver, tutor, housekeeping, transportation services, etc.) to be posted or offered to Texas Woman’s University students.

Student Brand Ambassadors

Texas Woman’s University does not allow employers to post positions and/or hire students to act as their brand ambassadors and/or participate in marketing, branding, recruiting, soliciting, or commercial activity on campus.

Posting Flyers on Campus

To post flyers on campus bulletin boards, materials must be submitted to the Internships Office at the Pioneer Center for Student Excellence for approval prior to being distributed on campus and to students.