Quick Links and Forms
Quick Links
Interdepartmental Transfers (IDTs) Oracle Cloud Account Strings Parent-Natural Account Reference Expenditure Guideline Matrix [TWU Log In Required] State Expenditure DatabaseFinancial Services Forms
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| Form | Purpose of Form | Link to Form | Submission of Form |
|---|---|---|---|
| Cash Receipt Transmittal Form | To record deposits to TWU accounts. | Form | To TWU's Bursar's Office |
| Chart String Request | To request a new chart string in Oracle Cloud. | Form | Via an Oracle Cloud Ticket |
| Check Request |
To pay for services or goods that do not require a purchase order and cannot be processed through the use of TWU PCard or TWU Travel Card. |
Check Request | Email to TWUPayables@twu.edu |
| Contract Travel Vendor Exception |
To request an exception for not using a state-contracted vendor when traveling. |
Form | Attach to Concur Travel Expense Report |
| Food Purchase Justification Form |
Required for all food purchases except food purchased for research use in a lab or classroom or food for consumption by animals. This form is not required for TWU Travel or PCard purchases. |
Form |
Invoice: Email to TWUPayables@twu.edu PO: Attach to the requisition |
| Justification of Airfare vs Mileage |
To request to drive a personal vehicle to an out-of-state destination. |
Form | Attach to Concur Travel Request for approval |
| Lost Check Certification Form |
To report lost, destroyed, stolen, or not received checks. |
Form |
Email to TWUPayables@twu.edu |
| Membership and Dues Approval Form |
To request approval and payment of Memberships or Dues. |
Membership and Dues Approval Form |
Check: Email to TWUPayables@twu.edu PO: Attach to the requisition Travel/PCard: Attach to transaction in Concur |
| Payment Voucher for Individual Services |
To process payment with a non-TWU employee does not have invoicing capabilities |
Form | Email to TWUPayables@twu.edu |
| Request to Exceed Allowable Hotel Rate |
To request to book a hotel that exceeds the allowable lodging rate on State funds (110 accounts). |
Form | Via a Credit Card Services Ticket |
| Texas State Hotel Tax Exemption |
Provide to hotels to ensure no state hotel occupancy taxes are charged. |
Form | Directly to Hotel |
Page last updated 1:10 PM, June 13, 2026