Prospective Employee or Donor Travel

Prospective Employee or Donor Travel

Travel for prospective employees or donors is governed by the same domestic travel guidelines used for state employees. Exceptions are noted below:

• Request to Travel is not required.
• Lodging may be purchased using a Purchase Order when using local funds.
• All meal receipts must be itemized. 
• Out-of-pocket expenses will be processed on a Check Request, not in Concur. 

Email twusupplier@twu.edu to request a Prospective Employee/Prospective Donor setup form. 

All travel expenses paid by a prospective employee or donor are to be submitted on a Check Request for reimbursement after completion of the trip. Use natural account (object code) 60318. 

The TWU employee can pay for airfare and/or hotel on their individual TWU Travel Card. These charges will show up on the TWU employee's travel card and must be reconciled by the employee. 

To reconcile prospective employee or donor travel expenses on a TWU employee's Travel Card:

• Create an expense report for all expenses associated with the trip
• Select Prospective Employee or Prospective Donor from the 'Travel Type' dropdown list in Concur
• Add the prospective employee/donor as an attendee for the expenses (first and last name)
• Select Prospective Employee or Prospective Donor from the 'Attendee Type' dropdown
• Attach all required itemized receipts