Working Committees of Staff Council

Definitions according to Article 4 of the Constitution & Bylaws:

Section 1. The Executive Committee

The Executive Committee manages and executes the business of the Staff Council. This includes, but is not limited to, familiarizing itself with the policies and procedures of the University pertaining to staff members and ensuring democratic representation in areas of concern to staff members, as well as approving the agenda for meetings, advising the President in making appointments to University committees, and monitoring the activities of Staff Council Committees. The Executive Committee is composed of the officers of the Staff Council and is chaired by the Staff Council President.

The Executive Committee shall meet no less than once each calendar month prior to the regularly scheduled Staff Council meeting.
The Executive Committee shall review and approve the Staff Council budget, scholarship award decisions, outreach messaging, and other key items related to Staff Council activities.
Council representatives shall bring staff member issues to the attention of the Executive Committee. The Executive Committee may place the item on the agenda for discussion at the next council meeting.

A quorum of the Executive committee is half plus one of its members (a simple majority). Any meeting lacking enough committee members to constitute a quorum may continue for discussion purposes only or be rescheduled.

Section 2. Professional Development Grant Committee

The Professional Development Grant Committee shall consist of a chair (Professional Development Grant Coordinator), members of Staff Council, and members from various areas of the University as needed. As with all Staff Council committees, members who are not Staff Council representatives may not vote on committee decisions. The Committee shall be responsible for implementing staff grant workshops and overseeing the Staff Development Grant applications, awards, and presentations.

Section 3. Events and Outreach Committee

The Events and Outreach Committee shall consist of a chair (Vice President of Staff Council), the President and President-Elect, and at least two other members of Staff Council, as well as members from various areas of the University as needed. As with all Staff Council committees, members who are not Staff Council representatives may not vote on committee decisions. This committee shall be responsible for planning, promoting, and ensuring the execution of events and activities which allow university employees to connect with Staff Council outside of official meetings.

Section 4. Internal Communications Committee

The Internal Communications Committee shall consist of a chair (Secretary of Staff Council), members of Staff Council, and members from various areas of the University as needed. As with all Staff Council committees, members who are not Staff Council representatives may not vote on committee decisions. The Internal Communications Committee shall be responsible for facilitating communication between University staff members and other constituent groups, as well as within the structure of Staff Council itself, such as between Representatives and the Executive Committee. A key function of the Internal Communications Committee is to ensure timely and accessible communications among Staff Council members about Staff Council activities.

Section 5. Membership and Elections Committee

The Membership and Elections Committee shall consist of a chair (Parliamentarian of Staff Council) and members of Staff Council. The Membership and Elections Committee shall conduct Staff Council elections and address issues pertaining to Staff Council membership. Members of the Elections Committee shall be composed only of Staff Council members.

Section 6. Financial Services Committee

The Financial Services Committee shall consist of a chair (Treasurer of Staff Council), members of Staff Council, and members from various areas of the University as needed. As with all Staff Council committees, members who are not Staff Council representatives may not vote on committee decisions. The Financial Services Committee shall be responsible for assisting the Treasurer. A key function of the Financial Services Committee is to ensure a timely and accessible record of Staff Council's merchandise (swag) inventory and monetary assets, as well as participating in the review and approval process of fund requests, reconciling estimates with money spent in Staff Council activities, monitoring SQL reports, and maintaining and presenting budget records.

Section 7. Chancellor’s Award Committee

The Chancellor’s Award Committee is responsible for management of promotion, nomination, and selection processes for the annual 'Feyten-Wick Health & WellBeing Champion Award' originally established in 2022. The Chancellor’s Award Committee shall consist of a chair (President of Staff Council), and have at least one other member of this committee who is also a Staff Council representative serving as a back-up for times when the President is not able to chair. The committee shall consist of members of Staff Council and members from various areas of the University as needed. As with all Staff Council committees, members who are not Staff Council representatives may not vote on committee decisions. Reviewer assessments of criteria on submitted nomination forms using a committee-accepted rubric are considered expert recommendations rather than votes.

Page last updated 10:52 AM, March 22, 2023