2006

Minutes of the Meeting of June 30, 2006

The June 30, 2006 meeting of the Texas Woman’s University Board of Regents was called to order at the appointed time and place by Dr. Therese Bevers, Board Chair and Presiding Officer. Present were Dr. Bevers, Dr. William Fleming, Mr. Kenneth Ingram, Ms. Tegwin Pulley, Ms. Rachal Salter, and Ms. Sharon Venable, constituting a quorum.

Dr. Bevers recognized the presence of Ms. Nancy Millichamp, Chair of the Finance Committee of the TWU Foundation Board, and then announced that the Board would adjourn for Executive Closed Session regarding real estate, litigation, or personnel matters, including faculty for promotion, tenure, and emeritus status and extension of contract and salary of Chancellor and President, under V.T.C.A., Government Code Sections 551.072, 551.071, and 551.074, respectively. At the conclusion of the Executive Closed Session, the Chair again called the meeting of the Board to order, a quorum being present.

The Board then considered approval of the minutes of the Board of Regents meeting of February 24, 2006, the Board teleconference of March 27, 2006, and the joint Finance and Audit Committee and Board meeting of May 19, 2006. Upon motion by Mr. Ingram and second by Ms. Pulley, these minutes were unanimously approved.

Dr. Bevers, serving as Chair of the Finance and Audit Committee for this meeting, presented items for consideration of the Finance and Audit Committee. Ms. Venable made a motion for approval of the personnel report (Exhibit 1910), acceptance of grants (Exhibit 1911), and contracts and agreements (Exhibit 1912). The motion was seconded by Ms. Pulley and unanimously approved. A motion was made by Dr. Bevers to extend the contract of the TWU Chancellor and President for a period of three years from this date, this being in the best interest of the institution, and that her salary be set at $380,781.00 beginning with the upcoming fiscal year, which was seconded by Ms. Pulley and approved by a vote of four to one. Next, Ms. Pulley made a motion for the annual approval of the TWU Investment Policy, without changes (Exhibit 1913). The motion was seconded by Dr. Fleming and unanimously approved. A motion was made by Dr. Bevers and seconded by Dr. Fleming, and all voted in favor of approval to submit a letter to the Governor and to the Legislative Budget Board to request an increase in the Full Time Equivalent (FTE) cap (Exhibit 1914). Mr. Ingram made a motion, seconded by Dr. Fleming, for approval to add to the TWU Ethics Policy for Regents and to the TWU Employee Ethics Policy that sexual harassment is prohibited. All voted in favor. Dr. Bevers noted that Item V.F. of the Agenda, regarding the First Amendment to the Boundary Line Encroachment Agreement, had been postponed and said that she, acting as temporary Chair of the Finance and Audit Committee, had no Committee report.

Ms. Venable made a motion, seconded by Dr. Fleming, for acceptance of the gifts to TWU (Exhibit 1915). All voted in favor. Dr. Bevers said that she, acting as temporary Chair of the Institutional Development Committee, had no Committee report.

Next, Dr. Bevers called upon Ms. Tegwin Pulley, Chair of the Academic Affairs Committee, to present items for consideration. Ms. Pulley made a motion for approval to offer the Doctoral of Physical Therapy degree (Exhibit 1916). The motion was seconded by Ms. Venable and passed with four voting for and one abstaining. A motion was made by Ms. Pulley and seconded by Dr. Fleming, and all voted in favor, to approve those recommended by the Chancellor for promotion, tenure, and emeritus status. The list of those approved for promotion, tenure, and emeritus status is found in Exhibit 1917. Ms. Pulley said that she had no Committee report.

Dr. Bevers then called upon Dr. William Fleming, Chair of the Information Services Committee, who stated that there was no Committee report.

Next, Dr. Bevers called upon Mr. Kenneth Ingram, Chair of the Student Life Committee, to present items for consideration. Ms. Pulley made a motion, seconded by Ms. Venable, for approval of an additional room rate for triple and quad occupancy as set out in the corresponding Exhibit 1918, effective Fall 2006. All voted in favor. Ms. Pulley then made a motion for approval of an increase in the ID Fee from $2 to $15, effective Spring 2007 (Exhibit 1919). The motion was seconded by Dr. Fleming and unanimously approved. A motion was made by Mr. Ingram and seconded by Dr. Fleming, and all voted in favor, for approval of an increase in the Orientation Fee as set out in the corresponding Exhibit 1920, that being from $110.00 to $125.00, effective Fall 2007. Mr. Ingram said that he had no Committee report.

Chancellor and President, Dr. Ann Stuart, stated that she had nothing further to report other than to comment that this has been a great year and that she looks forward to the Houston Grand Opening in November and to thank the Board for their support. She announced that the presentation of the University Vision and Strategic Plan would be at the August meeting, as Marketing and Communications was currently working on recruitment materials.

Dr. Bevers stated that she did not have a further report. There being no other business, the meeting concluded.

Minutes of the Meeting of June 6, 2006

On June 6, 2006, at the appointed time, the Board of Regents met by telephone conference call.

Mr. John Lawhon, Secretary to the Board, noted that this was a special called telephone conference call meeting of the Texas Woman’s University Board of Regents, immediate action being required and the convening at one location of a quorum of the governing board being difficult, and that this meeting was being held at the 16th Floor of the ACT building at TWU, the location where meetings of the governing board are normally held.

A roll call was taken, and each Regent responded present. Present were Dr. Therese Bevers, Chair & Presiding Officer, Mrs. Virginia Dykes, Mr. Kenneth Ingram, Ms. Sharon Venable, and Ms. Ann Williams, constituting a quorum.

Dr. Bevers called the Board of Regents meeting to order. She called upon Dr. Brenda Floyd, Vice President for Finance and Administration, who made a brief presentation on the Agenda item being considered. Dr. Bevers then asked for a motion to authorize the Vice President for Finance and Administration to enter into a contract with American Civil Constructors for construction of the Soccer Field at a cost of $1,031,000 and that the Non-pledged Auxiliary Fund Balance be reduced by $231,000 to cover a portion of the costs of this project. Such motion was made by Ms. Venable, seconded by Ms. Williams, and unanimously passed by the Board.

There being no further business, the meeting was adjourned.

Finance and Audit Committee and Board of Regents (Joint Meeting)
Minutes of the Meeting of May 19, 2006

The Board of Regents and Finance and Audit Committee of the Texas Woman’s University Board of Regents met in joint session on May 19, 2006 at 10:00 a.m. at the TWU Parkland Campus.  Present were Dr. Therese Bevers, Mr. Harry Crumpacker, Mr. Kenneth Ingram, Ms. Tegwin Pulley, Ms. Sharon Venable, and Ms. Ann Williams, constituting a quorum of the Board and of the Finance and Audit Committee.

The joint meeting was called to order by the Board Chair and Presiding Officer, Dr. Therese Bevers.  There was no executive session.  The Board heard brief presentations on matters affecting the FY 2007 budget from various personnel and an extensive FY 2007 budget presentation from Dr. Brenda Floyd, Vice President for Finance and Administration at Texas Woman's University.

Upon motion by Mr. Harry Crumpacker and second by Ms. Ann Williams, the Board voted unanimously to approve an easement from The Methodist Hospital and Texas Woman's University to CenterPoint Energy Houston Electric, LLC as a part of the TWU Houston Campus Construction.

There being no further business, the meeting was adjourned.

Minutes of the Telephone Conference Meeting of March 27, 2006

On March 27, 2006, at the appointed time, the Board of Regents met by telephone conference call. 

Mr. John Lawhon, Secretary to the Board, noted that this was a special called telephone conference call meeting of the Texas Woman’s University Board of Regents, immediate action being required and the convening at one location of a quorum of the governing board being difficult, and that this meeting was being held at the 16th Floor of the ACT building at TWU, the location where meetings of the governing board are normally held.

A roll call was taken, and each Regent responded present.  Present were Dr. Therese Bevers, Chair & Presiding Officer, Mr. Harry Crumpacker, Dr. William Fleming, Mr. Kenneth Ingram, Dr. Lou Rodenberger, Ms. Sharon Venable, and Ms. Ann Williams, constituting a quorum.

Dr. Bevers called the Board of Regents meeting to order.  She called upon Mr. Lawhon to brief the Regents.  Mr. Lawhon stated that the first item on the Agenda was to consider adding the lots at 1401 Oakland Street, Denton, Texas to the TWU Expansion Area.  Dr. Bevers asked, “Do I hear such a motion?”  Mr. Crumpacker said, “I so move.”  The motion was seconded by Dr. Rodenberger.  The Chair asked for any discussion, and there was none.  The Board then voted unanimously to approve the motion.

Dr. Bevers again called upon Mr. Lawhon, who stated that the second item to be considered was to authorize the University to purchase land and structures within the designated TWU Master Plan Expansion Area for no more than the appraisal value and to add $250,000 during FY 2006 from the Board Authorized Tuition Fund Balance for such purchases.  Dr. Rodenberger said, “I so move.”  The motion was seconded by Ms. Williams.  Dr. Bevers asked for any discussion, and there was none.  The Board voted in favor to approve the motion.

There being no further business, the meeting was adjourned.

Minutes of the Meeting of February 24, 2006

The February 24, 2006 meeting of the Texas Woman’s University Board of Regents was called to order at the appointed time and place by Dr. Therese Bevers, Board Chair and Presiding Officer. Present were Dr. Bevers, Mr. Harry Crumpacker, Mrs. Virginia Dykes, Mr. Kenneth Ingram, Ms. Tegwin Pulley, Dr. Lou Rodenberger, Ms. Rachal Salter, Ms. Sharon Venable, and Ms. Ann Williams, constituting a quorum.

Dr. Bevers announced that the one item in the meeting would be heard out of order and asked Mr. Governor Jackson, Director of Financial Aid, to present at this time. Mr. Jackson thanked Dr. Ann Stuart, Chancellor and President, and the Board for allowing him to report on issues relating to state and federal Financial Aid that are important to Higher Education. He commented that at the state level there is inadequate funding in the TEXAS Grant Program (Toward Excellence, Access, & Success Grant). Mr. Jackson discussed the federal issues in detail, including the reauthorization of the Higher Education Act and the prevailing mood of Congress. He said that 76% of our students receive financial aid and that any suppression of funds would be injurious to us as a University. Mr. Jackson noted that increases in funding are linked to the mission and strategic plan of a university. Dr. Bevers thanked Mr. Jackson for his report.

The Board Chair then announced that the Board would adjourn for Executive Closed Session regarding real estate, litigation, or personnel matters under V.T.C.A., Government Code Sections 551.072, 551.071, and 551.074, respectively. At the conclusion of the Executive Closed Session, the Chair again called the meeting of the Board to order, a quorum being present. The Board then considered approval of the minutes of the Board of Regents meeting of November 11, 2005 and of the Board Retreat of January 27, 2006. Upon motion by Ms. Venable and second by Mr. Crumpacker, these minutes were unanimously approved.

Dr. Bevers noted that no registrations of public testimony items were received for this Board meeting.

Dr. Bevers called upon Mr. Harry Crumpacker, Chair of the Finance and Audit Committee, for consideration of Finance and Audit Committee items. Mr. Ingram made a motion for approval of the personnel report (Exhibit 1895), acceptance of grants (Exhibit 1896), and contracts and agreements (Exhibit 1897). The motion was seconded by Mr. Crumpacker and unanimously approved. A motion was made by Ms. Williams and seconded by Mrs. Dykes, and all voted in favor of approval to increase Board Authorized Tuition from $73 per semester credit hour to $78 per semester credit hour, effective Fall 2006 (Exhibit 1898). Next, Ms. Pulley made a motion for approval to expend $1 million from the Educational and General (E&G) Fund Balance and $2 million from the Board Authorized Tuition Fund Balance, the expenditure from the E&G Fund Balance to cover an anticipated increase in utility costs for FY 2006, and the expenditure from the Board Authorized Tuition Fund Balance to provide $1 million to continue purchasing properties within the Campus Master Plan Expansion Area during FY 2006 and $1 million to increase the budget to renovate Hubbard Hall to accommodate a theatre; further, to seek Coordinating Board approval for the Hubbard Hall Theatre Project (Exhibit 1899). The motion was seconded by Mrs. Dykes and unanimously approved. Mr. Crumpacker made a motion, seconded by Mr. Ingram, for approval for the Vice President for Finance and Administration to enter into a contract with Joe Funk Construction Engineers, Inc. for an amount not to exceed $3 million to renovate Hubbard Hall to accommodate a theatre. All voted in favor. Mr. Crumpacker said that he had no further Committee report.

Dr. Bevers called upon Ms. Ann Williams, Chair of the Institutional Development Committee, for consideration of Committee items. Ms. Williams made a motion, seconded by Ms. Venable, for acceptance of the gifts to TWU (Exhibit 1900). All voted in favor. Ms. Williams said that she had no Committee report.

Next, Dr. Bevers called upon Ms. Tegwin Pulley, Chair of the Academic Affairs Committee, to present items for consideration. Ms. Pulley made a motion for approval to modify the Core Curriculum requirements by adding three semester credit hours to Mathematics. The additional requirement is a course in Quantitative Literacy (Exhibit 1901). The motion was seconded by Ms. Williams and unanimously approved. A motion was made by Ms. Pulley and seconded by Ms. Williams, and all voted in favor, for approval to modify the Core Curriculum requirements by requiring three semester credit hours in Multicultural Women’s Studies rather than the current requirement of three semester credit hours in Women’s Studies and three semester credit hours in Multicultural Studies (Exhibit 1901). Ms. Williams made a motion for approval to offer the Master of Science degree in Institutional Administration as a distance learning program (Exhibit 1902). The motion was seconded by Mrs. Dykes and unanimously approved. Ms. Pulley made a motion, seconded by Mr. Crumpacker, for approval to make the following changes in the Healthcare Administration Program currently based on the Dallas Campus: to change the degree title from Master of Healthcare Administration to Master of Health Systems Management and to move the administration of the program from the College of Health Sciences to the College of Arts and Sciences School of Management (Exhibit 1903). All voted in favor. Next, Ms. Pulley made a motion for approval to charge undergraduate resident students the non-resident tuition amounts for credit hours attempted that exceed by at least 30 hours the number of semester credit hours required for completion of the degree program in which the student is enrolled, this charge reflecting new State policy. The motion was seconded by Ms. Williams and all voted in favor. Ms. Pulley said she had no Committee report.

Ms. Williams made a motion, seconded by Ms. Pulley, for approval to transfer $500,000 from Technology Fee Fund Balance to Technology Fee M&O (Exhibit 1904). All voted in favor. Dr. Bevers, acting as temporary Chair of the Information Services Committee, said that she had no Committee report.

Next, Dr. Bevers called upon Mr. Kenneth Ingram, Chair of the Student Life Committee, to present items for consideration. Mr. Ingram made a motion, seconded by Mr. Crumpacker, for approval of an increase in the Student Services Fee as set out in the corresponding Exhibit 1905, effective Fall 2006. All voted in favor. Dr. Rodenberger then made a motion for approval of Commuter Meal Plan Rates as set out in the corresponding Exhibit 1906, effective Fall 2006. The motion was seconded by Ms. Venable and unanimously approved. A motion was made by Ms. Pulley and seconded by Ms. Williams, and all voted in favor, for approval of an increase in the FY 2006 budget limit for Food Services to the income for this fiscal year, effective immediately (Exhibit 1907). Mr. Crumpacker made a motion for approval of an increase in the FY 2006 budget limit for Student Health Services to the income for this fiscal year, effective immediately (Exhibit 1908). The motion was seconded by Ms. Venable and unanimously approved. Mr. Ingram said that he had no Committee report.

Mrs. Dykes made a motion, seconded by Mr. Crumpacker, to approve the purchase of real estate by TWU located at 617 Schmitz, 629 Schmitz, and 616 Pirtle Streets in Denton, Denton County, Texas, for the appraised values or less and to authorize Dr. Brenda Floyd, Vice President for Finance and Administration, to sign all papers and documents and do all things necessary to accomplish these purchases. All voted in favor.

Mr. Ingram made a motion to amend the Board of Regents Bylaws by adding provision for the student regent and an additional reference to the Information Services Committee (Exhibit 1909). The motion was seconded by Ms. Venable and unanimously approved.

A motion was made by Ms. Pulley and seconded by Ms. Williams, and all voted in favor, to ratify the appointment of Dr. Carolyn Gunning as Provost and Vice President for Academic Affairs at TWU.

Chancellor Stuart stated that, as a follow-up to the January Board of Regents Retreat regarding Strategic Planning, she is working with Ms. Carolyn Barnes, Associate Vice President of Marketing and Communications, on presenting the Board at the June meeting with a summary of the mutual vision, goals, and objectives discussed during the Retreat. She commented that this would also be made available on the TWU website.

Mr. Crumpacker then asked if there were new developments on the Asian initiative. Dr. Gunning stated that we have an active Asian initiative and that Dr. Victoria McGillian, Associate Provost, is working with faculty to educate the TWU community about different issues in Asia. She added that a Fullbright Scholar is to come to campus in the Spring. Ms. Venable commented that she will be in Shanghai next week if Dr. Gunning wanted information from universities there. Next, Dr. Gunning commented that a graduation requirement in the Strategic Plan is to offer a major in Spanish. She said that at the moment it is not offered at TWU, but that appropriate opportunities to take other languages at the University of North Texas are being discussed, indicating that she will meet with the Provost from UNT next week.

Dr. Stuart then introduced Ms. Mary Saunders, Executive Director of the TWU Leadership Institute. She stated that Ms. Saunders is an alumni of TWU who has come back to help TWU develop a leadership institute that will get TWU on the map nationally. Ms. Saunders commented that she is a native Texan, has a Bachelor’s degree in Social Work and a Master’s degree in Guidance Counseling, and retired from the Air Force after 34 years of service. She stated that women are important and are the future leaders. Ms. Saunders commented that Dr. Stuart wants to create a program that will develop student leaders who will be problem solvers and a wonderful reflection of TWU.

Dr. Bevers stated that she did not have a further report. There being no other business, the meeting concluded.