Catalog Updates
Making Edits to the 2026-2027 Catalog
General catalog information and main academic component catalog landing pages are updated and routed for approval through our Catalog (CAT) system. All catalog edits must be submitted to the workflow by March 31. Edits submitted after this deadline may not complete their required CAT workflow for inclusion in the next catalog edition.
In reviewing your catalog pages, please ensure that the language follows the university's neutral-language framing guidance and that the content is consistent with other public-facing materials, such as the website, that have been reviewed for SB 17.
Catalog Update Help SiteNew Curriculum & Catalog Support Ticketing System
Please submit all catalog inquiries and support requests via the Division of Curriculum, Catalogs, & Academic Communications ticketing system. You can also schedule a Zoom meeting at a convenient time for assistance with entering information into the CIM and CAT systems.
Submit a Support RequestCatalog Editors and Approvers
Component leadership may appoint one or more editors responsible for updating their respective catalog content areas. Component leadership should submit a support ticket identifying changes to the editor assignments. Once a new catalog editor is provisioned, they are strongly encouraged to schedule a 1-hr Zoom meeting/training with Scott Martin before beginning edits. Past editors are welcome to sign up for a refresher training.
To assist editors and approvers in navigating our catalog update process, we have created these informal training videos:
- CAT Academic Component (AC) Editor Training Video
- CAT Non-AC Editor Training Video
- CAT Approver Training Video
Changes to Course & Degree Plan Information
As a reminder, updates to program and course information are not part of the catalog edit process and do not follow the same workflows or timelines. New and modified course and program proposals must be submitted via the Curriculum Information Management (CIM) system. Once approved in the CIM system, the corresponding program and course information on catalog pages are auto-updated or created. Course and program proposals must complete the entire approved university CIM workflow by May 15 to be included in the catalog publication. CIM proposals that do not complete the workflow by this deadline may have to wait until the next academic year to take effect. Depending on the proposal's specifics, several internal committees may need to review and approve it, thereby extending the CIM approval timeline. All course and program proposals should be submitted as soon as possible to allow maximum time for consideration and approval. See the corresponding TWU Program Proposals or Course Proposals & Curriculum Committee webpages for details.
Submit a Course Proposal Submit a Program ProposalCL 10 CIM/CAT Dashboard
Our new CL 10 CIM/CAT Dashboard is now fully integrated and online! This Dashboard centralizes all catalog pages editors are responsible for and any course/program proposals you submit under your "Items" tab so that you can easily keep track of them. If you are responsible for reviewing/approving proposals, the dashboard also centralizes all proposals and catalog pages from all roles you are assigned to, which are ready for your approval under your "Workflow" tab.
Access CL 10 DashboardUpdates to the Published Catalogs
TWU's catalog is a static document once published. Components may not add, remove, or change the published content. Should published catalog information require an update, a statement noting approved changes to the published content may be added to the top of individual catalog pages. All posted approved updates will include an "Effective (date):" as part of the statement. Only updates related to accreditation, state, federal, or TWU policy requirements are generally approved. Special circumstances may also be considered.
Requesting Updates to General Information in the Current Catalog
Steps:
- Discuss the need for the general information page update with
- Owners and approvers of the catalog page. This can be found by logging into the Catalog Draft, locating the page, and clicking on the Edit Page icon. A tan bar will open at the bottom, noting the page owner's "roles". You can find the assigned individuals to roles in the Roles spreadsheet.
- Dean or VP of the component,
- Dean of the Graduate School for graduate content, and
- Dean of Undergraduate Studies for undergraduate content.
- Have the Page Owners submit a Curricular Support Request Ticket to include:
- The catalog page title and URL that needs to be updated.
- A strong rationale for the requested update that includes the required reasoning and how the negative impact on students who were unaware of this requirement will be mitigated.
- Clear communication of the content that needs to be changed. A copy of the original catalog content in a Word document with Track Changes turned on is preferred.
The Manager of Catalogs, Curriculum, and Academic Communications will develop the statement that will appear at the top of the catalog page in consultation with the Dean of Undergraduate Studies, Dean of the Graduate School, and Director of Academic Assessment and Accreditation.
Requesting Updates to a Published Degree Program in the Current Catalog
Steps:
- Discuss the need for the program update with
- leadership of the Academic Component (AC),
- Dean of the AC,
- Dean of the Graduate School for the graduate programs and
- Dean of Undergraduate Studies for undergraduate programs.
- Edit the program in the CIM Programs system, and submit to the workflow for approval. Include the following:
- Complete all required fields (outlined in red). Most fields have Help Bubble with information on how to complete the field.
- Effective Catalog Edition: Select "Request update to published catalog as a notification at the top of the page with an "Effective (Date):"
- Describe the Nature and Impact of Your Request: Include a strong rationale for the requested update that includes the required reasoning and how the negative impact on students who were unaware of this requirement will be mitigated.
- Catalog Integration Points: Update all the information as it should appear. These updates will be added to the next edition of the catalog.
- Submit the proposal to the workflow.
The Manager of Catalogs, Curriculum, and Academic Communications will develop the statement that will appear at the top of the catalog page in consultation with the Dean of Undergraduate Studies, Dean of the Graduate School, and Director of Academic Assessment and Accreditation.
Page last updated 11:26 PM, March 2, 2026