Chapter Types

Geographic chapters are formal groups charted in geographical regions for alumni to connect with each other. Activities vary by area but often include happy hours or athletic events, educational programs and career networking. All alumni are encouraged to get involved with local alums in their area. New chapters can be formed at any time. 

Professional alumni chapters provide a means for alumni to reconnect with friends and colleagues within their professional and academic careers. The activities and programming of these chapters vary but often include mentoring programs between current students and alumni and networking events for alumni and students.

Term of Office

A term of office shall be set by the individual chapters but a two-year term is recommended with terms staggered to provide continuity on the leadership team. A further suggestion is that the chapter chair is elected in even-numbered years.

Nominating Committee Procedures

It shall be the responsibility of the membership/nominations committee to identify and select candidates for office who broadly represent all members of the chapter. It is the committee's responsibility to contact nominees and ascertain their willingness to serve before placing their names in nomination. All committee members must be members of the Alumni Chapter.

A chapter’s success depends upon its officers’ planning, interest and vision. All chapters are required to have officers with the terms of each position outlined in the chapter’s manual. All chapters must include as a minimum a Chapter Chair and at least 3-5 committee ambassadors. Other officers or committees may be appointed or elected as determined by the individual chapter. Job descriptions for these positions should be written by the individual chapter. Committees may include scholarship, telephone, program, hospitality and others as needed.

Chapter Chair 

• Must be a graduate of Texas Woman’s University
• Lead all general meetings
• Appoint committees, and advise other officers and committee chairs
• Delegate specific responsibilities to officers and committees
• Delegate a note taker to record meeting minutes and permanent records of all chapter activities
• Lead the overall operations and programs of the alumni group
• Work closely with the committee to establish and achieve the group’s goals
• Call meetings for the committee, recommend and direct the execution of policies and procedures, together with specific programs in the interest of the group
• Maintain contact with the Assistant Director of Alumni Programs
• Participate in annual Chapter Leaders Roundtable
• Support Texas Woman’s with an annual gift to a fund of your choice. Participation is key. It’s not what you give, but that you give that matters most.

Committee Ambassadors

• Oversee chapter activity in multiple committees
• Assist in coordinating and directing committee activities and general operation
• Notify Texas Woman’s Alumni Engagement office of address and contact updates
• Assume other duties as assigned by the chapter ambassadors
• Support Texas Woman’s with an annual gift to a fund of your choice. Participation is key. It’s not what you give, but that you give that matters most.

Committee

Alumni chapters should consider appointing committee chairs to cement volunteer involvement, and sustain interest and enthusiasm. The chapter’s size and range of activities will determine the number and type of committees needed. Committees that could be established include, but are not limited to:

Programs/Events

Coordinates and plans chapter events in conjunction with the executive committee. The responsibilities of this committee include reservations, arrangements for program location, refreshments, decorations, speaker, and communicating details with chapter officers and members.

Membership/Nominations

Develops and maintains active membership; assists in keeping accurate membership records; conducts membership drives; and assists Texas Woman’s Alumni Engagement office in updating its member records.

This committee also proposes a slate of leaders prior to the annual end-of-calendar meeting. Leadership by succession provides improved continuity and training for future ambassadors; competitive elections elevate by group consensus. In either option, it is vital to carefully select candidates willing to work for the chapter and familiar with the duties and responsibilities of the offices.

Marketing/Publicity

Handles event, program and election publicity. Prepares newsletters, if desired, and assists with notifying alumni of activities and answering inquiries. Provides Alumni Engagement information regarding the chapter and its members.

Other Committees

• Student Recruitment
  • College fairs
  • Accepted student sendoff
• Athletic Programs
  • Texas Woman’s game watching parties & tailgates at away, tournament & bowl games
  • Recreational leagues & professional sport outings
• Intellectual, Cultural and Travel
  • Lectures with faculty, administrators, coaches & alumni
  • Personal enrichment classes & book clubs
  • Festival, museums, art gallery & performing arts tours
• Community Service & Volunteer
  • Texas Woman’s The BIG Event
  • Volunteer leadership for Texas Woman’s – committees, committees & ambassadors