Computer and Related Equipment

Computer and Related Equipment

You MUST get a quote for computers and related equipment BEFORE you submit a requisition. As major providers of information technology to the campus, IT Solutions(ITS) provides assistance in selecting and deploying information technology solutions. Departments are required to involve ITS in the early phases of projects involving the following:

• Information technology service contract purchases
• Applications software purchases
• Hardware purchases

All software, web application and cloud services purchases require a risk assessment from ITS BEFORE you submit a requisition. Click here to request a Risk Assessment. 

As of January 1, 2022, if the contract is to procure a cloud service, the cloud service may be subject to TX-RAMP certification (more information is available at the Texas Department of Information Resources’ TX-RAMP website). The TWU Information Security team will evaluate the Risk Assessment responses to determine if TX-RAMP certification is required. If so, the vendor will be required to obtain the appropriate certification. The state verifies and certifies vendors for TX-RAMP certification. The process to receive certification will require additional vetting and may increase the time to procure cloud services

Purchases of computers and computer-related equipment, software, and services are processed following guidelines provided by the State of Texas Department of Information Resources (DIR) and TWU URP 4.360. All purchases are consistent with the short- and long-term strategies for information technology services.

Purchases of more than $1 million that use state funds as the fund source must be documented and submitted to the DIR in the Biennial Operating Plan. This plan is developed and submitted by information technology services  in the fall of odd-numbered years. For a planned procurement of this magnitude, departments are responsible for providing  the information required so that the plan can be prepared. The DIR reserves the right to review and participate in any such procurement.