Security and Special Events

Security coverage for events is provided by TWU’s Department of Public Safety. Event security may be required based on the Special Events Policy.

Special Events Policy

A special event is defined as any event with at least one of the following:

100+ attendees
Outdoor amplified sound
Alcohol service
An outdoor walk or race

The full policy may be viewed here.

Request Deadlines

Four (4) weeks prior to the event submit the Special Event Request Form. The committee meets to review requests every two (2) weeks during the fall and spring semesters.
Requests received with short notice may not be approved if security coverage is unavailable.
Two (2) weeks prior to the event, payment or a departmental IDT number is due. Lack of payment may result in cancellation of the event.

Cancellation Policy

An event with security assigned must be canceled at least two (2) weeks prior to the event. Cancellations received less than two (2) weeks prior to the event will not receive a refund of the security payment.

Special Events Committee Contact Information

Questions about the policy or security assignments can be sent to specialeventscommittee@twu.edu.

Frequently Asked Questions

Q: What if my event details have changed, and I will no longer have 100+ attendees?

A: If it is more than two weeks prior to your event, you may request that the committee review your event again. To do this, email specialeventscommittee@twu.edu and explain the changes that should warrant the removal of the security assignment.

Changes to security assignments cannot be made less than two (2) weeks prior to the event.

Q: My event is for an academic department. Why was security assigned?

A: All non-class events are subject to review by the Special Events Committee.

A class event is a session or meeting that is required for students enrolled in a specific class to attend and is not open to students in other classes. A non-class event is any other kind of event, regardless if it is being hosted by an academic department or not. This policy helps ensure the safety of students, employees, and guests at TWU.

Q: How do I pay for security?

A: When security is assigned, you will be sent an invoice with the amount due. At the time you will be provided with a link to pay online via credit card, or instructions to pay by check.

TWU departments will only need to provide a departmental account number, and the charges will be processed via IDT.

Page last updated 1:20 PM, October 1, 2024