Event Equipment
Denton Campus Event Equipment & Services
These services are provided through Facilities Management and are available for events that take place outside of the Student Union at Hubbard Hall.
If items are needed that are not on the list below, they may be rented through an outside vendor. Follow Procurement guidelines for contracting external services.
Linens round, cocktail tables and specialty event equipment are not available to be rented from Conference Services.
When submitting your request in Mazévo, you may add services as part of the reservation process. Contact Conference Services for assistance at 940-898-3644.
Equipment Rentals
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| Item | Cost |
|---|---|
|
6’ Rectangle Table (linens not included) |
$10/per table/day |
|
Chair |
$2/chair/day |
|
Wooden Podium |
$50 |
Request Deadlines
Requests for equipment should be received at least 10 days prior to the event.
An additional rush charge will apply to requests received within 7 days prior to the event.
Requests received within 2 days cannot be accommodated.
Notice about peak event times: Availability of equipment and Movers services may be limited during the following times:
- Move-in week
- The first week of classes
- Commencement week
- The month of April
Please plan early for those time frames, and contact Conference Services with any questions.
On-Campus Delivery & Set-Up Fees
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| Item | Cost |
|---|---|
|
Delivery Fee: 1-99 Items |
$35 |
|
Delivery Fee: 100-299 items |
$50 |
|
Delivery Fee: 300+ items |
$100 |
|
Rush Fee (3-9 days prior to event) Applied for 3-9 days notice. Additional to the delivery fee. Contact Conference Services for requests needed within 2 days of an event. |
$25 |
|
Set Up Fee Required for assistance setting up equipment for events. 2 hour minimum. |
$35/hour |
|
Tear Down Fee Required for assistance tearing down equipment after events take place. 2 hour minimum. |
$35/hour |
Custodial Services
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| Item | Cost |
|---|---|
|
Large Trash Can |
$5/trash can/day |
|
On-Site Custodial Support for Events |
Varies |
|
After-hours Trash Collection |
Varies |
Greenery
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| Item | Cost |
|---|---|
|
Live Fern |
$5 |
|
Live Fern w/White Stand |
$8 |
Dallas and Houston Campus Event Equipment & Services
Tables, chairs and custodial services may be provided by Facilities Management on the Dallas and Houston campuses. Submit the request through the Facilities Management Work Request form.
Equipment from Denton may not be transported to the Dallas or Houston campuses.
Page last updated 8:50 AM, August 19, 2025