Travel Request

Any TWU employee wishing to travel on University business must obtain permission to do so in advance of the trip. A request to travel must be entered in Concur prior to travel. Requests to travel are not required for: the Chancellor & President, Vice Presidents, Board of Regents, Athletic Team Travel, Student Group Travel or prospective employees.

The request to travel must be completed based on allowable rates and vendor quotes. The total estimated cost of the trip along with the departmental account number to be charged must be entered.  If the travel expenses are being paid with a sponsored program account (an account number beginning with 19), your request will be routed to ORSP for approval. Once the request to travel has been approved, the traveler may make travel arrangements.

When travel is completed, the traveler will reconcile all expenses in Concur. All required itemized receipts must be attached to each transaction in Concur. The expense report is then submitted for approval by the traveler’s supervisor. A separate request to travel and expense report must be submitted for each specific trip.

For overnight travel: The traveler must provide a Texas Hotel Occupancy Tax Exemption Certificate to the hotel when staying at Texas hotels in order to be exempt from state lodging taxes.

For non-overnight travel: No meal expenses will be approved.

Page last updated 1:34 PM, September 3, 2021