Restricted Items

The following list was developed to make users aware of restricted items; it is not all inclusive and should be referred to often as it is subject to change without notice.

For questions contact the Coordinator, Credit Card Programs.

Current as of 03/20/2018

  • Alcoholic Beverages
  • Animals (live)
  • Automotive Fuel
  • Beauty Shops, Health & Beauty Spas, Massage Businesses (except with email of compliance from Procurement and Contract Services)
  • Cash Advances
  • Cellular Telephone Equipment & services (e.g. iPhone)
  • Charitable Donations/Contributions/Sponsorships/Pledges (e.g. Susan G. Komen, TWU Organizations) See Guidelines for Friends Accounts
  • Computer Monitors and desktop computers (Except with email of compliance from Office of Technology)
  • Consulting (e.g. accounting, architect, attorney, engineering, etc.)
  • Contractual Services (or signing the agreement to any terms and conditions)
  • Controlled Substances, Prescription Drugs
  • Decorative items (Personal)
  • Entertainment: Movie Theatres, Parks, Bowling Alleys, etc. (Except with email of compliance from Procurement)
  • Fines/ Late Fees/ Penalties/ Parking Tickets
  • Furniture (e.g. file cabinets, chairs, desks, etc.) (Except with email of compliance from Planning & Design Services).
  • Gift Cards/Gift Certificates
  • Hazardous materials (biohazards, radioactive materials, controlled substances, including drugs, alcohol, and tobacco)
  • Insurance of any type
  • Laptop Computers, iPads, or other Tablet PC’s
  • Leases, rentals, and storage spaces
  • Memberships to Costco, Sam’s Club, and Amazon Prime
  • Multi-function Office Equipment (Anything information related – e.g. printers, fax, copiers, scanners) (Except with email of compliance from Office of Technology)
  • Parking Permits (TWU)
  • Payment to a TWU Employee (to include permanent or temporary personnel) for any reason (You cannot pay ex-employees with a PCard until they’ve been gone from TWU for 1 year)
  • Payment to a TWU Student for any reason
  • Payment to other internal TWU Departments (excluding TWU Bookstore & Aramark)
  • Personal Items (for yourself, TWU employees, or others)
  • Postage or Forever Stamps (excluding shipping i.e. UPS, Fed Ex, etc.)
  • Software (Except with email of compliance from Office of Technology)
  • Travel (hotels, restaurants in hotels, airfare, car rental, parking, etc.)
  • Temporary Personnel
  • Utilities (phone, electric, water, gas, etc.)
  • Weapons, ammunition, explosives, and fireworks

The PCard MUST NOT BE USED for the below items when the single unit value is more than $500:

  • Video Cameras (excluding GoPros)
  • Cameras
  • Data projectors
  • DVD players
  • Sound Systems
  • Televisions

Restricted Items Purchase Reimbursement Process

In order to properly reimburse TWU for a Restricted Items PCard purchase, please follow the steps below:

  • Write a personal check payable to "Texas Woman’s University" for the amount of the Restricted Items purchase.
  • Complete the Cash Receipts Deposit Transmittal Form (found on Bursar’s web page) with the required information.
  • When preparing the “Cash Receipts Deposit Transmittal Form”, please be sure to apply the same accounting string and object code used when reconciling the original PCard charge.
  • Submit the personal check and "Cash Receipts Deposit Transmittal Form" to the Bursar's Office (1st floor of Admissions & Registration Building – Denton Campus).
  • Submit all paperwork associated with this transaction (copy of “Cash Receipts Deposit Transmittal Form” & original receipt from the vendor) to pcardacct@twu.edu.