Restricted Items

The following list was developed to make users aware of restricted items; it is not all inclusive and should be referred to often as it is subject to change without notice.

For questions contact the Coordinator, Credit Card Programs.

Current as of 06/21/2019

• Alcoholic Beverages
• Animals (live)
• Automotive Fuel
• Beauty Shops, Health & Beauty Spas, Massage Businesses (except with email of compliance from Procurement and Contract Services)
• Car, Bus, Vehicle, etc. (rentals)
• Cash Advances
• Cellular Telephone Equipment & services (e.g. iPhone)
• Charitable Donations/Contributions/Sponsorships/Pledges (e.g. Susan G. Komen, TWU Organizations) See Guidelines for Friends Accounts
• Computer Monitors (Except with email of compliance from Office of Technology)
• Consulting (e.g. accounting, architect, attorney, engineering, etc.)
• Contractual Services (or signing the agreement to any terms and conditions)
• Controlled Substances, Prescription Drugs
• Decorative items (Personal)
• Desktop Computers
• Entertainment: Movie Theatres, Parks, Bowling Alleys, etc. (Except with email of compliance from Procurement)
• Fines/ Late Fees/ Penalties/ Parking Tickets
• Furniture (e.g. file cabinets, chairs, desks, etc.) (Except with email of compliance from Planning & Design Services).
• Gift Cards/Gift Certificates
• Hazardous materials (biohazards, radioactive materials, controlled substances, including drugs, alcohol, and tobacco)
• Insurance of any type
• Laptop Computers, iPads, or other Tablet PCs
• Leases, rentals, and storage spaces
• Medical Services (doctors, clinics, etc.)
• Memberships to Costco, Sam’s Club, and Amazon Prime
• Multi-function Office Equipment (Anything information related – e.g. printers, fax, copiers, scanners) (Except with email of compliance from Office of Technology)
• Parking Permits (TWU)
• Payment to a TWU Employee (to include permanent or temporary personnel) for any reason (You cannot pay ex-employees with a PCard until they’ve been gone from TWU for 1 year)
• Payment to a TWU Student for any reason
• Payment to other internal TWU Departments (excluding TWU Bookstore & Aramark)
• Personal Items (for yourself, TWU employees, or others)
• Postage or Forever Stamps (excluding shipping i.e. UPS, Fed Ex, etc.)
• Rental of Space (facilities for events, rooms, halls, etc)
• Software (Except with email of compliance from Office of Technology)
• Transportation (rental cars, charter buses, taxi, rideshares, etc.)
• Travel (hotels, food, airfare, car rental, parking, charter buses, etc.)
• Temporary Personnel
• Utilities (phone, electric, water, gas, etc.)
• Weapons, ammunition, explosives, and fireworks

Please note: PCards do not work at restaurants located inside hotels.

The PCard MUST NOT BE USED for the below items when the single unit value is more than $500:

• Video Cameras (excluding GoPros)
• Cameras
• Data projectors
• DVD players
• Sound Systems
• Televisions

Restricted Items Purchase Reimbursement Process

In order to properly reimburse TWU for a Restricted Items PCard purchase, please follow the steps below:

• Write a personal check payable to "Texas Woman’s University" for the amount of the Restricted Items purchase.
• Complete the Cash Receipts Deposit Transmittal Form (found on Bursar’s web page) with the required information.
• When preparing the “Cash Receipts Deposit Transmittal Form”, please be sure to apply the same accounting string and object code used when reconciling the original PCard charge.
• Submit the personal check and "Cash Receipts Deposit Transmittal Form" to the Bursar's Office (1^st floor of Admissions & Registration Building – Denton Campus).
• Submit all paperwork associated with this transaction (copy of “Cash Receipts Deposit Transmittal Form” & original receipt from the vendor) to pcardacct@twu.edu.