RHA Elections

As a resident, you can be as active as you want to be in influencing your living environment and planning programming and events. The Residence Hall Association is composed of students living on-campus and serves as your communication network.

Learn more about how you can be part of TWU's Residence Hall Association and run for office. 

Timeline 
Feb. 4 Applications available
Mar. 1 Applications due at midnight
   
Feb. 11 Information meeting, 6 p.m., Stark Commons
Feb. 12 Information table, noon, Underground
Feb. 19 Information table, noon, Student Union Maroon Lobby
Feb. 25 Information table, noon, Student Union Maroon Lobby
Feb. 26 Information meeting, 5:30 p.m., Lowry Woods
Feb. 27 Information meeting, 6 p.m., Stark Commons
   
Mar. 4 Campaign meeting, 5 p.m. (Stark TV Lounge)
Mar. 18-24    Candidate Campaign Week
Mar. 25-26 Voting, 8 a.m. to 8 p.m., front desks (paper ballots)

 

Complete the RHA Officer Application now!

Eligibility and Compensation

Executive Board Eligibility

  • Must be in good standing with the University
  • Must live on campus during term of office
  • Elected Positions
    • President
      • Must maintain a Cumulative GPA of 2.75 throughout term of office
      • Hold an office on the Executive Board of the RHA or on a Community Council for at least one semester prior to taking office.  If there is no person willing to run who fits these specifications, someone who has been active in the RHA may run for the position.
    • Vice President, Finance Officer, Secretary & Programming Coordinator
      • Must maintain a cumulative GPA of 2.5 throughout term of office

 Executive Board Compensation

  • President - $2,625 scholarship for Long Semesters
  • Vice President - $1,950 scholarship for Long Semesters
  • All Other Officers - $1,650 scholarship for Long Semesters

Duties of Office

Executive Board Duties (All Officers)

  • Attend Executive Officer Trainings (including returning to campus before move-in; date varying upon the executive board), attend General Assembly meetings, Executive Officer meetings, in-service training, retreats, and other RHA sponsored activities.
  • Executive Officer meetings will take place weekly on Monday at 4:00pm-5:30pm. Executive Officers will have permission to register during Priority Registration in order to ensure their schedules permit the mandatory Executive Officer meeting.
  • Each Executive Officer should be available to attend two summer orientation sessions to represent RHA.
  • Represent RHA at meetings with administrators of Texas Woman's University and serve on appropriate University committees.
  • Attend a regional or national conference, provided that funds are available, per term in office.
  • Establish, maintain, and publicize the specific number of office hours per week for the respective position.
  • Conduct oneself in a manner that is keeping with the purpose of RHA and in accordance with its Constitution and governing documents.
  • Meet with corresponding positions within each Community Council on a monthly or as needed basis.
  • Transition new officers at end of term of office.

President

  • Serve as the official representative and administrator of the RHA.
  • Call and preside over all meetings of the General Assembly and Executive Board.
  • Conduct official organizational business
  • Appoint all standing and special committee chairs (including the standing committees for Programming, Community Service, Conferences, Fundraising, and Intramural Sports) with the approval of the Executive Officers.
  • Delegate responsibilities as deemed necessary.
  • Make contact with the University Housing & Residence Life office as needed.
  • Keep an up-dated transition binder for suggestions and procedures that will be passed on to successors and present it at time of transition.
  • Vote only in the case of a tie.
  • Coordinate the budgetary process for the year in consultation with the Finance Officer, Programming Coordinator and the RHA Advisor(s).
  • Hold twelve working hours per week that includes office coverage as well as RHA meetings, the executive officer meetings, and other committee meetings. RHA programs and events.
  • Have a formal meeting at least once a month with the Director of University Housing. Attendees of the meeting is up to the discretion of the Director of University Housing & Residence Life.
  • Live in a Texas Woman’s University Residence Hall at least one semester prior to taking office.
  • Hold an office on the Executive Board of the RHA or on a Community Council for at least one semester prior to taking office. If there is no person willing to run who fits these specifications, someone who has been active in the RHA may run for the position.
  • Attend required RHA Conferences and attend Southwest Affiliate of College and University Residence Halls (SWACURH) in the place of the NCC in the event that the NCC cannot attend SWACURH.
  • Uphold this Constitution and see that it and other governing documents are followed.

Vice President

  • Assume the responsibilities and powers of the President in his/her absence.
  • Assist the President in duties of office.
  • Assume responsibility for Community Council involvement and activities.
  • Serve as a liaison between RHA and Community Councils.
  • Oversee standing and special purpose committees and keep permanent records of committee reports and Community Council minutes.
  • Record Community Council attendance and compile contact information for all Community Councils.
  • Hold ten working hours per week that includes office coverage as well as RHA meetings, the executive officer meetings, and other committee meetings. RHA programs and events.
  • Plan and create a retreat for the Fall and Spring semesters for Community Council members.
  • Plan and create monthly meetings during Fall and Spring semester for Community Council members.

Finance Officer

  • Keep complete financial records for the RHA and all subsidiary functions.
  • Give a RHA financial report to the Executive Board on a weekly basis.
  • Maintain a current and accurate copy of the RHA budget weekly.
  • Keep records of all expenditures and maintain receipts for expenditures.
  • In coordination with the President and Advisor(s), prepare the annual RHA budget and submit to the RHA Executive Board no later than a month into the fall semester.
  • Hold ten office hours per week that includes office coverage as well as RHA meetings, the executive officer meetings, and other committee meetings. RHA programs and events.
  • Submit Purchase Orders to the Department of University Housing & Residence Life within 24 hours of purchase.

Secretary

  • Keep permanent records of the RHA proceedings and correspondence.
  • Take minutes at all Executive Officer meetings and provide minutes to the Executive Officers and the Advisor(s) within one week of each meeting.
  • Holds ten working hours per week that includes office coverage as well as RHA meetings, the executive officer meetings, and other committee meetings. RHA programs and events.
  • Compile a handout that shall consist of contact information, schedules, office and volunteer hours of all Executive Officers, Advisors.
  • Coordinate all RHA correspondence including picking up and dropping off mail in Central Housing on weekly basis for Executive Meeting.
  • Meet with corresponding Secretaries within each Community Council on a monthly or as needed basis.
  • Act as the Historian for the RHA which includes taking photos of events and compiling a scrapbook.

Programming Coordinator (PC)

  • Oversee the planning, implementations, and post-assessment of all RHA Executive Board affiliated programs, acting as the main point of contact.
  • Delegate programming duties to executive officers, as necessary, in order to ensure proper programming facilitation.
    Work with TWU Design Services to create program marketing materials, unless the marketing time frame requires materials be created in house.
  • Work to maintain the image and programs of RHA through effective marketing and advertisement
    Establish beneficial relations with other campus groups.
  • Promote RHA at student organization fairs and other opportunities.
  • Maintain RHA bulletin boards and display cases on campus.
  • Maintain all social media pages, i.e. Instagram and Twitter.
  • Serve as the RHA Elections Commissioner and coordinate the Annual Spring Elections process including advertising, drawing-up the ballot, distributing and collecting ballots, and counting votes. If the Programming Coordinator cannot fulfill these duties because he/she is running in the Elections the order of succession will be as follows: Secretary, Finance Officer, President and Vice President. If all Executive Officers are running in the Elections the President can appoint an Elections Chair in order from the Community Councils then from the General Assembly.
  • Create and assess programming evaluations, in coordination with the executive board.
  • Reserve all locations for RHA Executive Board events and programs.
  • Compile a handout that shall consist of contact information and sign-in sheet for all RHA Events and programs.
  • Hold ten working hours per week that includes office coverage as well as RHA meetings, the executive officer meetings, and other committee meetings. RHA programs and events.

Election Process

 I. Officer Election

  • All positions, excluding NCC and NCC-IT will be elected in the spring semester of the current board's term.
  • Election terms shall last one year beginning the day after the final programming date for campus organizations with the exception of pre-approved events by the Center for Student Development.
  • Application for intended position
    • Candidates will submit an application for a single position by a set deadline (determined by sitting board)
    • The candidate can only campaign for the position they applied for.

II. Elections Procedure

  • All elected officers shall be placed on one, all inclusive ballot, and be elected by a majority of votes cast by general members participating. This election shall take place either on paper or electronically.
  • Each general member shall vote for one candidate, no confidence, or abstain. A vote other than one of these options shall count as an abstention.
  • The vote must be done by secret submission.
  • In the event that no candidate or the option no confidence receives a majority, the lowest candidate will be dropped until such a time when a candidate or no confidence receives a majority vote. Should a tie occur in the low vote, neither candidate shall be dropped from the first subsequent ballot. Should there remain a tie on the next ballot, both names shall be dropped in subsequent balloting.
  • The RHA President will announce which applicants will be running for each position immediately prior to sending out the voting link, or the start of a paper vote.

III. Executive Officers

  • All applications for Executive Officer positions must contain, but not limited to, the following:
    • Description of relative experience
    • Goals relevant to position
    • Letter of support from faculty member
    • Letter of support from peer
  • Current Executive Board officers may run for re-election. They must submit an application. The application may be waived by a 2/3 vote of general members (present at general assembly).
  • Organizational Academic Policy – Any person who desires to run for a Executive Board position must be visibly accessible throughout the elections process, and be in good academic standing with the university.

 

Pioneers Vote at TWU.

Page last updated 2:33 PM, March 1, 2019