Discretionary Gift Accounts
The Discretionary Gift Accounts are funded with private donations awarded to benefit the mission of Texas Woman’s University, specifically the colleges, departments, or programs identified. These accounts are structured as follows: 19.350.xx.xxxx.xxxx.000xxxxx or 19.600.xx.xxxx.xxxx.000xxxxx.
New Discretionary Gift Accounts
New Discretionary Gift accounts will be initiated through the Office of University Advancement. Please contact their office to submit a request.
Receipt of Discretionary Gift Funds
Discretionary Gift funds received must be sent to the Office of University Advancement for accounting and stewardship purposes using the Discretionary Gift account transmittal form.
The account managers are responsible for prudent use of these funds. Account managers are expected to exercise careful judgment to determine the reasonableness of each expenditure from these funds weighed against the benefits received.
The funding of these accounts relies solely on donations from private sources. No Interdepartmental Transfers (IDT) will be made to transfer funds into Discretionary Gift accounts. Balances are carried forward from year to year. The Office of University Advancement will manage all fundraising appeals and/or solicitations benefiting Discretionary Gift Accounts to ensure appropriate guidelines are followed.
Expenditures from Discretionary Gift Accounts must be documented and processed in accordance with TWU’s Payment and Procurement policies. All pertinent records related to the receipt and disbursement of these funds shall be maintained in accordance with University regulations.
The guidelines for spending authority are contained in the table below.
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|Alcohol||Alcoholic Beverages for Guests||Permitted in accordance with gift agreement guidelines|
|Computer Equipment||Hardware, supplies, software, maintenance||Permitted|
|Contracted Services||Guest Lecturers, Speakers, Temporary Agencies||Permitted|
|Contributions||Donations, Purchase of tables, sponsorships||Not Permitted (see guidelines for Discretionary Accounts)|
|Copiers||Rentals, purchases, maintenance||Permitted|
|Memberships & Dues||Institutional/Individual||Permitted (See URP 04.330: Memberships)|
|Equipment||Expensed & Capitalized||Permitted|
|Fees||Registration, Inspection, Usage, Conferences||Permitted|
|Food & Refreshments||Meals, snacks, receptions||Permitted (See Food Purchase Justification Form)|
|Flowers||Congratulatory or Condolences or Illness||Permitted|
|Furniture||Desks, Chairs, Lab, Shelves||Permitted|
|Gifts||Employees, donors, students, guests||Permitted (Excluding cash and/or cash equivalents)|
|Gift Cards||Any type - Visa, Starbucks, Walmart, etc.||Not Permitted|
|Gratuities||Tips or Gratuities||Permitted|
|Printing||Services||Permitted (See TWU Policy 2.32)|
|Professional Services||Non-employee||Permitted (See TWU Policy 2.26)|
|Promotional Items||t-shirts, cups, flash drives||Permitted|
|Telecommunications||Services, equipment, supplies||Permitted|
|Travel||Employee, Prospective Employee, Students||Permitted (See University Travel)|
Page last updated 9:44 AM, May 5, 2022