Before You Go

Pre-Travel Checklist and Reminders

Check the allowable meal rate for your destination: 

Go to the GSA website: choose your destination state and then the city. 
If your destination city is not listed, use the rate listed as the Standard Rate under the Primary Destination heading.

These meal rates are built into Concur. Concur will automatically calculate the maximum amount you can spend on meals based on your destination city. Remember: TWU does not pay a per diem. Travelers must claim their actual meal expenses up to the allowable rate for their destination city. 

Check the allowable lodging rate for your destination: 

Go to the GSA website: choose your destination state and then the city. 
If your destination city is not listed, use the rate listed as the Standard Rate under the Primary Destination heading.

  • If your hotel is more than the allowable rate:
    - When using local funds - Get accountholder approval for the higher rate on your travel request in Concur. 
    - When using State funds - Submit the Request to Exceed Allowable Hotel Rate When Using State Funds form to the Controller's Office. Approval must be granted before booking the hotel.

Complete your travel profile in Concur following these steps.

Request your TWU Travel Card at least two weeks before travel. 

Complete and submit a Travel Request in Concur.

Download the SAP Concur app to your phone.

Once the Travel Request is fully approved, book your travel by following the steps outlined in the Concur Booking Tool document.

To secure lodging at the conference rate, use your TWU Travel Card to book directly with the hotel using the link provided by the conference.

To modify an existing travel booking made in Concur:

Email an Agent

1-844-529-5840

(M-F: 7:30am - 6:30pm CT)

Page last updated 8:00 PM, September 12, 2022