Payable Process

Minimum Documents Required to Process a Payment

  • Purchase Order
  • A Receiver. Once goods are physically received or a service is rendered, a receipt must be entered into the Oracle Financial System (Phoenix). Payments are often delayed due to the lack of the receiver.
  • An Invoice or Itemized Receipt. Invoices and other related documents associated with a purchase must include the PO number and be forwarded to the Accounts Payable Office. 
  • Other documents may be required depending upon the goods being purchased or services being provided. Please see Special Procurements for items such as Advertisements, Animals, Computer and Related Equipment, Emergency Purchases, Furniture, Memberships and Dues, Postage, Printing, Professional Services and Guest Speakers, Registrations, etc.  

Accounts Payable will process the payment for goods or services when all required documents are available and complete.

Page last updated 3:54 PM, February 6, 2019