Funding and Account Guidelines

Expenditures must be documented and processed in accordance with TWU’s Procurement policies. All pertinent records related to the receipt and disbursement of these funds shall be maintained in accordance with University regulations.

State funds

State funds include General Revenue appropriated to the institution by the legislature and on deposit with the state treasury until disbursement. Local funds held in the state treasury are also considered state funds for purposes of these guidelines. Local funds held in the state treasury include net tuition, special course fees charged under sections 54.051 (e) and (l) of the Education Code, lab fees, student teaching fees, proceeds from the sale of educational and general activities or equipment, and indirect cost recoveries. All state funds must follow state expenditure guidelines.

Institutional funds

Institutional funds refer to all funds collected at the institution that are not educational and general funds. Once funds are deposited at TWU, they become University funds and must follow regulations and rules set by TWU. Institutional funds are less restrictive than state funds.

Expense/Object codes

Expense/Object codes classify the expense on the state or institutional funded accounts. To identify expenditures that are not allowed on a fund type or certain range of accounts use the Expenditure Guideline Matrix. The matrix lists the most commonly used object codes.

TWU Expenditure Guideline Matrix (pdf)

Page last updated 2:54 PM, June 9, 2020