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Minutes of the Meeting of November 6, 2009

The November 6, 2009 meeting of the Texas Woman’s University Board of Regents was called to order at the appointed time and place by Mr. Harry Crumpacker, Board Chair and Presiding Officer. Present were Mr. Crumpacker, Mrs. Sue Bancroft, Mr. Mike McCullough, Ms. Rae Lynn McFarlin, Dr. Ann Scanlon McGinity, Mr. George Schrader, and Mrs. Mary Wilson, constituting a quorum.

There was no executive session.

The Board considered approval of the minutes of the Board meeting of August 21, 2009. Upon motion by Mr. Schrader and second by Dr. Scanlon McGinity, these minutes were unanimously approved. Mr. Crumpacker noted that no registrations of public testimony items were received for this Board meeting.

Mr. Crumpacker called for consideration of the Finance and Audit Committee items. Mrs. Bancroft made a motion for approval of the personnel report (Exhibit 2068), the acceptance of grants (Exhibit 2069), and the contracts and agreements (Exhibit 2070). The motion was seconded by Dr. Scanlon McGinity and unanimously approved. After motion by Dr. Scanlon McGinity and second by Mr. McCullough, the Board voted unanimously for approval to increase the Science Building Construction Project by $475,000, this money to be held in owner’s contingency for unanticipated requirements and would come from Combined Fee Revenue Bond – Series 2000, the current Project budget being $26,446,168. Next, a motion was made by Dr. Scanlon McGinity and seconded by Mrs. Wilson for approval to increase the Electrical Infrastructure Upgrades Project by $900,000 to accommodate the increased electrical load resulting from the construction of the new Fitness and Recreation Center, the money to come from the Tuition Revenue Bonds – Series 2002. All voted in favor. Dr. Scanlon McGinity made a motion for approval for the Vice President for Finance and Administration to enter into a contract with Humphrey and Associates, Inc. for an amount not to exceed $1.335 million for the Electrical Infrastructure Upgrades Project at the Denton Campus (Exhibit 2071), which motion was seconded by Mrs. Bancroft and unanimously approved. Mr. Crumpacker noted that Item V. E. was passed to the next Board meeting. A motion was made by Dr. Scanlon McGinity to approve a resolution approving an application for funding through the Texas Higher Education Coordinating Board for American Recovery and Reinvestment Act Funds (Exhibit 2072), which was seconded by Mr. Schrader, and all voted in favor. After motion by Mrs. Wilson and second by Mrs. Bancroft, the Board voted unanimously to authorize expenditure of funds from University Reserves in advance of receiving reimbursements from the American Recovery and Reinvestment Act Funds. A motion was made by Mr. Schrader and seconded by Mrs. Bancroft to amend the TWU Endowment Investment and Distribution Policy (Exhibit 2073). All voted in favor.

Mr. Crumpacker then called for consideration of the Institutional Development Committee items. Mrs. Wilson made a motion, seconded by Mrs. Bancroft, for acceptance of the gifts to TWU (Exhibit 2074). All voted in favor. Next, Mr. Crumpacker called for Academic Affairs Committee items. Mrs. Bancroft made a motion for approval of a proposed amendment to the Faculty Senate Constitution by adding the Faculty Handbook Committee to the list of Faculty Senate Standing Committees (Exhibit 2075). The motion was seconded by Dr. Scanlon McGinity and unanimously approved. A motion was made by Mrs. Wilson and seconded by Dr. Scanlon McGinity for approval to offer the Master of Arts in Drama in a “blended” distance education format (Exhibit 2076). All voted in favor. Mrs. Bancroft made a motion for approval to offer the Master of Science in Nutrition in a 100% online format (Exhibit 2077), which motion was seconded by Dr. Scanlon McGinity and unanimously approved.

Mr. Crumpacker called for consideration of Student Life Committee items. Mr. Schrader made a motion, seconded by Mr. McCullough, for approval of an increase in Room Rates as set out in the corresponding Exhibit 2078, effective Fall 2010. All voted in favor. Mr. Schrader made a motion for approval of an increase in Board Rates as set out in the corresponding Exhibit 2079, effective Fall 2010, which motion was seconded by Mrs. Bancroft and unanimously approved. A motion was made by Mrs. Wilson and seconded by Dr. Scanlon McGinity, and all voted in favor, for approval of an expenditure of up to $143,000 from the ID Fee Fund Balance for updates to the ID/Entry Access System. After motion by Mrs. Wilson and second by Dr. Scanlon McGinity, the Board voted unanimously for approval of an expenditure of up to $70,000 from the Fitness and Recreation Fee Fund Balance for purchase of equipment for the new Dallas Campus Fitness Center. A motion was made by Mrs. Bancroft and seconded by Mr. Schrader to designate the previously approved International Student Service Fee as an Incidental Fee. All voted in favor.

In the report from the Chancellor and President, Dr. Ann Stuart commented that during the August Board meeting Mr. Crumpacker asked that efforts and funding should also be used to broaden and to promote the University’s image. She then referred Exhibit 20, which showed the schedule of activities and plans for the Decade of Achievement Marketing Campaign, and called upon Ms. Carolyn Barnes, Associate Vice President for Marketing and Communication, to elaborate. Ms. Barnes described the launch of the Decade of Achievement website as well as the preparation and distribution of brochures, radio and print ads, and other media being used for this Campaign, such as the Love Field terminal displays, billboards in the Dallas area, and ads on the DART buses and on the Love Field shuttles—The Spot, which celebrate and highlight the University’s remarkable achievements and accomplishments. She added that the theme of the first series of ads will be the “Decade of Opportunity” and that other themes will be developed within the overall theme of the Campaign. Ms. Barnes stated that the reasons for promoting the University in this manner are for competitiveness and for awareness. She said that other universities actively promote their reputations and stressed that it is important for TWU to do the same. The University, Ms. Barnes stated, has a responsibility to increase its students’ degree value, benefiting the student as well as the University, and that 2010 will be a milestone year for TWU. In conclusion, she commented that this Campaign will show how far TWU has come and, at the end of the Campaign, it will show how far TWU is willing to go.

Regarding the TWU Science Building, Dr. Stuart reported that move-in for one expansion part of the Project will occur over the Christmas Holiday break, that renovation of the old part of the building will begin thereafter, and that the new building will open during Fall 2011. She suggested having the Regent luncheon during the February Board meeting in the atrium of the TWU Science Building. In conclusion, Dr. Stuart complimented Ms. Carolyn Ishee, Executive Director for Institutional Development, on the Fort Worth event, where Ms. Nancy Paup, a new TWU Foundation Board member, agreed to host the Committee at a great country club and suggested that Mr. John Harper, a new member of the Foundation Board also, should consider doing the same in Houston.

As he brought the meeting to a close, Mr. Crumpacker thanked everyone for attending today’s meeting, especially Mrs. Wilson, who was attending her first meeting as a member of the Board of Regents.

There being no other business, the meeting concluded.

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