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Minutes of the Meeting of June 5, 2009

At the conclusion of the Academic Affairs Committee meeting, and at the appointed time and place, Mr. Harry Crumpacker, Chair and Presiding Officer of the Board of Regents, then called the full Board of Regents meeting to order, a quorum being present, and announced that the Board would adjourn for Executive Closed Session regarding real estate, litigation, or personnel matters, including faculty for promotion, tenure, and emeritus status, under V.T.C.A., Government Code Sections 551.072, 551.071, and 551.074, respectively. He added that the Executive Session will be held in Room 105 of the TWU Presbyterian Campus and will be followed in the same room by an “open” session for lunch and the New Regent Orientation. Then, Mr. Crumpacker said, the regular full Board and Committee meetings will again commence in the James W. Aston Auditorium. At the conclusion of the Executive Closed Session, the Chair again called the meeting of the Board to order, a quorum being present, and adjourned the full Board meeting until the remainder of the Committee meetings could be concluded.

After all of the Board Committee meetings had been concluded, the June 5, 2009 meeting of the Texas Woman’s University Board of Regents was again called to order at the appointed time and place by Mr. Crumpacker, Board Chair and Presiding Officer. Present were Mr. Crumpacker, Mrs. Sue Bancroft, Ms. Lola Chriss, Mr. Mike McCullough, Ms. Rae Lynn McFarlin, Dr. Ann Scanlon McGinity, Dr. Cecilia Moreno, and Mr. George Schrader, constituting a quorum.

The Board considered approval of the minutes of the Board meeting of February 20, 2009 and of the teleconference meeting of February 25, 2009. Upon motion by Mr. McCullough and second by Ms. Chriss, these minutes were unanimously approved. Mr. Crumpacker noted that no registrations of public testimony items were received for this Board meeting.

Mr. Crumpacker called for consideration of the Finance and Audit Committee items. Mr. McCullough made a motion for approval of the personnel report (Exhibit 2040), the acceptance of grants (Exhibit 2041), and the contracts and agreements (Exhibit 2042). The motion was seconded by Mrs. Bancroft and unanimously approved. After motion by Mrs. Bancroft and second by Mr. McCullough, the Board voted unanimously for approval of the TWU Investment Policy (Exhibit 2043). A motion was made by Mrs. Bancroft for approval of the TWU Endowment Investment and Distribution Policy (Exhibit 2044), which was seconded by Mr. Schrader, and all voted in favor. Next, Mrs. Bancroft made a motion for approval of a one-year extension of the current Hester Capital Management, L.L.C. contract as operating funds investment manager for FY 2010. The motion was seconded by Mr. McCullough and unanimously approved. A motion was made by Dr. Moreno and seconded by Mrs. Bancroft for approval of a one-year extension of the current Vaughan Nelson Investment Management, LP contract as endowment funds investment manager for FY 2010. All voted in favor. Dr. Moreno made a motion for approval of a resolution authorizing TWU to participate in TexPool Prime and to designate Dr. Brenda Floyd, Robert Tuggle, and Kelly McCullar as authorized representatives (Exhibit 2045), which motion was seconded by Mr. Schrader and unanimously approved. A motion was made by Mrs. Bancroft for approval to authorize the Vice President for Finance and Administration to enter into a contract with the Texas General Land Office for the provision of natural gas to the Denton Campus from September 1, 2009 to August 31, 2011, at an amount not to exceed $999,999, which was seconded by Mr. McCullough, and all voted in favor. After motion by Dr. Moreno and second by Ms. Chriss, the Board voted unanimously for approval to authorize the Vice President for Finance and Administration to enter into a contract with the Harris County Department of Education (Choice Facility Partners) to provide facilities services to the TWU Denton, Dallas, and Houston Campuses; such services might include, but are not limited to, environmental services, job order contracting for maintenance and repair, mechanical and energy services, and other facility needs. Next, Mr. McCullough made a motion for approval for the Vice President for Finance and Administration to enter into a contract with American Restoration for the repair of the Mary Evelyn Blagg Huey Library roof on the Denton Campus, the amount of the contract being $771,987 to be funded from current Operating Reserves (Exhibit 2046). The motion was seconded by Dr. Moreno and unanimously approved. A motion was made by Dr. Moreno and seconded by Ms. Chriss for approval to begin the design of a six-hundred space parking garage at the new T. Boone Pickens Institute of Health Sciences – Dallas Center. All voted in favor. Mr. Crumpacker noted that Agenda Items V. K. and V. L. were deferred. Dr. Moreno made a motion for approval to authorize the Vice President for Finance and Administration to enter into a contract with Beach Construction, Inc. in the amount of $2,978,000 for the MCL (Multipurpose Classroom Laboratory) renovation of floors six (6), seven (7), and eight (8) on the Denton Campus (Exhibit 2047), which motion was seconded by Ms. Chriss and unanimously approved. A motion was made by Dr. Moreno and seconded by Ms. Chriss for approval to join the Consortium created by the Independent Colleges and Universities for participation in the Environmental Compliance Peer Audit Program; to retain outside counsel for legal services in conjunction with other Consortium members in this Program, subject to approval by the Texas Attorney General; and to authorized the TWU Vice President for Finance and Administration to execute all necessary papers and documents in connection with this Program. All voted in favor.

Mr. Crumpacker then called for consideration of the Institutional Development Committee items. Mrs. Bancroft made a motion, seconded by Mr. McCullough, for acceptance of the gifts to TWU (Exhibit 2048). All voted in favor.

Next, Mr. Crumpacker called for Academic Affairs Committee items. Dr. Moreno made a motion for approval of the creation of a Department of Women’s Studies in the College of Arts and Sciences (Exhibit 2049). The motion was seconded by Ms. Chriss and unanimously approved. A motion was made by Dr. Moreno and seconded by Mrs. Bancroft for approval of a request to waive certain fees for programs offered exclusively for specific school district cohorts as set out in Exhibit 2050. All voted in favor. Mrs. Bancroft made a motion for approval of a proposal to offer the Clinical Nurse Leader Program (Exhibit 2051), which motion was seconded by Mr. McCullough and unanimously approved. Mrs. Bancroft then made a motion, seconded by Mr. Schrader, to approve the recommendations of the Chancellor of faculty for promotion and tenure listed in Exhibit 2052. All voted in favor. Next, Dr. Moreno made a motion to approve the recommendations of the Chancellor for emeritus status for the retiring faculty listed in Exhibit 2052. The motion was seconded by Ms. Chriss, and all voted in favor.

Mr. Crumpacker then called for consideration of the Information Services Committee items. Mr. Schrader made a motion, seconded by Dr. Moreno, for approval to transfer Technology Fees from Fund Balance to Technology and Information Services for classroom and lab technology installations for the Science Building Project (Exhibit 2053). All voted in favor.

Mr. Crumpacker called for consideration of Student Life Committee items. Mr. Schrader made a motion, seconded by Dr. Moreno, for approval of an increase in the Student Services Fee as set out in the corresponding Exhibit 2054, effective Spring 2010. All voted in favor. Mr. Schrader made a motion for approval of establishing an International Student Service Fee as set out in the corresponding Exhibit 2055, effective Spring 2010, which motion was seconded by Dr. Moreno and unanimously approved. A motion was made by Mrs. Bancroft and seconded by Dr. Moreno, and all voted in favor, for approval of a contract with the successful bidder for food service management at Texas Woman’s University and authorizing the Vice President for Finance and Administration to sign all necessary papers and documents relating to the contract.

In the report from the Chancellor and President, Dr. Stuart stated that, as talked about earlier, the budget is an open and very involved process and that the final budget will be presented to the Board for their approval at the August meeting.

Next, Dr. Stuart commented that, as discussed during the last Board meeting, efforts are being made to market the University, for a “decade of achievement,” simply because it will be a decade year, noting that she arrived at TWU in 1999. She indicated that Ms. Carolyn Barnes, Associate Vice President for Marketing and Communications, along with the participation from a lot of people, is working with different ideas to advertise and promote the achievements of the University and that these ideas will be presented to the Board in August.

In conclusion, Dr. Stuart stated that distinctions of faculty and other units within the University will be defined and will be brought forward in August as well. She commented it is always a joy to share with the Regents what the University’s students and faculty are doing.

As he brought the meeting to a close, Mr. Crumpacker noted that that it was a delight to work with everyone.

There being no other business, the meeting concluded.  

page last updated 6/11/2014 2:49 PM