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Policy Name: Board of Regents Bylaws
Policy No: 1
Date Passed: 12/03/1986
Last Reviewed: 11/28/2011
Review Next: November 2014

Article IV

Meetings of the Board and Standing Committees

Section 1. Regular Meetings of the Board

Normally the Board shall hold four regular meetings each year. The agenda for all regular meetings shall be posted as required by law.

Section 2. Special Meetings of the Board

Special meetings of the Board, in addition to the regular quarterly meetings, shall be held whenever called by the Chair of the Board or upon the request of at least three members of the Board. The agenda for a special meeting shall be posted as required by law.

Section 3. Regular Meetings of the Standing Committees

Regular meetings of standing committees of the Board normally will be held prior to each regular Board meeting, as needed.

Section 4. Special Meetings of Standing Committees

Special meetings of standing committees shall be held upon the call of the Chair of the Committee, upon the call of the Chair of the Board, or upon the request of two members of the committee.

Section 5. Emergency Meetings of Board or Standing Committees

Emergency meetings of the Board may be called, when the situation warrants, by the Chair of the Board or upon the request of at least three members of the Board. Emergency meetings of a standing committee may be called when the situation warrants by the Chair of the committee, by the Chair of the Board, or upon the request of at least two members of the committee. The agenda for an emergency meeting shall be posted, as required by law, at least two hours before the scheduled meeting time.

Section 6. Teleconference Meetings of Board or Standing Committees

Meetings of the Board or Standing Committees may be held by teleconference or videoconference, under the same rules that apply to other meetings regarding notice, quorum, and all other matters. These meetings may address any matters appropriate for Board consideration, and actions taken shall have the same force and effect as at any other meeting.

Section 7. Location of Meetings

All meetings of the Board shall be held on the Denton campus, the Dallas Center, or at the Houston Center of Texas Woman's University unless otherwise directed by the Board or its Chair. Notice of the time and location of a meeting will be mailed by the Secretary to the Board to each member of the Board and the student regent at least ten days, or telephoned, emailed, or faxed at least five days before the date of any regular or special meeting, unless the time for notice is waived by all members of the Board. Notice for any emergency meeting may, of necessity, be communicated on short notice by the Secretary or Chancellor and President's Office by telephone, email, or fax.

Section 8. Quorum

A majority of the members of the Board of Regents shall constitute a quorum for the transaction of business. A majority of those members present at the time and place of the meeting regularly called, although less than a quorum, may adjourn from time to time without notice until a quorum attends. "Present" shall include participation by teleconference or videoconference.  The student regent is on the Board of Regents but, by law, is not a member of the Board and is not counted for the purpose of a quorum of the Board.

Section 9. Voting

All members of the Board present at a meeting shall vote on all matters, unless abstaining.

Section 10. Majority

A vote of a majority of the Board members present at any meeting shall prevail in all meetings.

Section 11. Open Meetings

All meetings of the Board of Regents will be held in accordance with the open meeting regulations as contained in the statutes of the State of Texas.

Section 12. Requests to Address Board

Speaking or presenting oral or written testimony by the public at regular (quarterly) meetings of the Board shall be governed by the TWU "Policy Relating to Public Testimony at Regular Meetings of the TWU Board of Regents."  Any person seeking permission to address the Board at a meeting other than a regular (quarterly) meeting of the Board shall file a written request with the Chair of the Board at least one week in advance of the meeting date. The written request should indicate the nature of the business the person wishes to discuss and explain why a public hearing is necessary.

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