- Travel Voucher [xls] - Must be submitted with all travel reimbursement requests, itemizes allowed expenses.
- Travel Voucher (SAMPLE) [xls] - This is what a correctly completed Travel Voucher looks like.
- Request for Travel Authorization (RTA) [xls] - Completed and submitted to traveler's supervisor to obtain permission to travel. Submitted to the Travel Desk along with completed Travel Voucher and receipts for reimbursement after completion of travel.
- Contract Travel Vendor Exceptions [doc] - To be completed when a State contracted travel vendor was not used.
- State Occupancy Hotel Tax Exemption [pdf] - To be presented at hotels in Texas to be exempted from state hotel tax.
- Authorization to Pay Above Allowable Rates - Lodging [xls] - To request clearance to pay more than the allowable lodging rate. To be used when using State funds only (10 accounts).
- How to Calculate Hotel Tax [xls] - For use when limiting hotel tax reimbursement to the allowable lodging rate.
- Justification of Mileage vs Airfare [doc] - Must be completed when traveler chooses to drive to an out of state destination rather than fly.
- Mileage Log [xls] - Can be used to keep personal vehicle odometer readings for mileage claims.
- Student Group Travel Card Request Form [pdf] - Must be completed and submitted to the Travel Desk in order to obtain a Trip Card to facilitate student group travel.
Departmental Air Card Specific Information
- Air Card Policies and Procedures [doc] - Rules governing use of the Departmental Air Card
- Air Travel Authorization (ATA) [pdf] - Completed and submitted to traveler's supervisor to obtain permission to purchase airfare with the Departmental Air Card.
- Air Card Agreement (ACA) [pdf] - Completed and submitted to the Travel Desk either to obtain a new Air Card or to change contact information pertaining to the Air Card.
- How to setup GCMS access - Travel [doc] - How to log into the online credit card reconciliation system for the first time.
- How to Allocate Charges in GCMS - Travel [doc] - How to reconcile credit card charges in the online credit card reconciliation system.
page last updated 2/25/2015 4:53 PM