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Where do I find the maximum allowable rates for meals and lodging?

http://www.gsa.gov/portal/category/21287

What if my destination city is not listed there?

For cities not specifically listed, travelers will use the following rates:

  • In State: $85 maximum for lodging and $46 maximum for meals
  • Out of State: $83 maximum for lodging and $46 maximum for meals

Which taxes are reimbursable for travel expenses?

The ONLY tax that is NOT reimbursed is state hotel tax for hotel stays in Texas. All other taxes will be reimbursed.

Are baggage fees reimbursable?

Yes. The fee for one (1) bag each way is reimbursable.

How do I sign up for direct deposit?

Read the instructions and complete the form. Both are found here: https://share.twu.edu/sites/procure/default.aspx

How do I find Supplier Numbers for travelers?

  • Log into Phoenix
  • Choose "TWU Financial System Inquiry"
  • Click on "Other"
  • Click on "Requests"
  • Click on "Run"
  • Choose "Single Request"
  • Click "OK"
  • In the "Name" field, click on "..." to bring up the drop down menu.
  • Scroll down to "TWU_EMPLOYEE_BY_DEPT_REPORT," and highlight it.
  • Click "OK"
  • Click "Submit"
  • Click "OK"
  • A "Requests" screen will come up.
  • Click "Refresh Data" until Phase shows as "Completed"
  • Once the request is "Completed," click on "View Output"
  • Save the file for future use.
  • The report is in alphabetical order by department and by employee name within the department.
  • If there is no supplier number for an employee, enter 0000 as their supplier number either on their travel voucher or in GCMS for Air Card reconciliation. This will prompt us to set them up as a supplier with a number in our system.

When using the Air Card, what is our billing address?

  • Denton: 
    • Your departmental PO Box address. 
  • Dallas:
    • 5500 Southwestern Medical Ave., Dallas, TX 75235
  • Houston:
    • 6700 Fannin St, Houston, TX 77030-2343

page last updated 4/2/2014 3:39 PM