Travel FAQs

Where do I find the allowable rates for meals and lodging?

http://www.gsa.gov/portal/category/21287

What if my destination city is not listed there?

Any city (both in state and out of state) not specifically listed on the GSA site, will use the standard GSA rate of $77/night for lodging and $46/day for meals.

Which taxes are reimbursable for travel expenses?

The ONLY tax that is NOT reimbursed is state hotel tax for hotel stays in Texas. All other taxes will be reimbursed.

Are baggage fees reimbursable?

Yes. The fee for one bag each way is reimbursable.

How do I sign up for direct deposit?

Read the instructions and complete the form. Both are found here: https://share.twu.edu/sites/procure/default.aspx

How do I find Supplier Numbers for travelers?

• Log into Phoenix
• Choose "TWU Financial System Inquiry"
• Double click on "Other"
• Double click on "Requests"
• Double click on "Run"
• Choose "Single Request"
• Click "OK"
• In the "Name" field, click on "..." to bring up the drop down menu.
• Scroll down to "TWU_EMPLOYEE_BY_DEPT_REPORT," and highlight it.
• Click "OK"
• Click "Submit"
• Click "OK"
• A "Requests" screen will come up.
• Click "Refresh Data" until Phase shows as "Completed"
• Once the request is "Completed," click on "View Output"
• Save the file for future use.
• The report is in alphabetical order by department and by employee name within the department.
• If there is no supplier number for an employee, enter XXXX as their supplier number either on their travel voucher or in GCMS for Air Card reconciliation. This will prompt us to set them up as a supplier with a number in our system.

When using the Air Card, what is our billing address?

• Denton: 
  • Your departmental PO Box address. 
• T. Boone Pickens Institute of Health Sciences-Dallas Center:
  • 1810 Inwood Rd, Dallas, TX  75235-7203
• Dallas Presbyterian:
  • 8194 Walnut Hill Ln, Dallas, TX 75231-4316
• Houston:
  • 6700 Fannin St, Houston, TX 77030-2343