Non-compliance to State, Federal and/or University procurement procedures will be grounds for revocation of cards. Non-adherence to these procedures will result in revocation of individual cardholder privileges and may result in revocation of all division or departmental procurement cards.
Card revocation may occur if the Procurement Card Administrator is forced to charge the default account for non-responsive cardholders.
When a cardholder terminates employment with the University, the department has the specific obligation to reclaim the procurement card and return it to the Program Coordinator prior to the employee termination date. Failure to do so may result in revocation of all departmental card privileges.
Multiple notifications to a single department for insufficient budgets may result in revocation of all departmental cards.
The Program Coordinator audits every transaction on every statement each month. Cards will be deactivated immediately for any cardholder who fails to produce the required documentation. The cardholder will be subject to a minimum 3-month waiting period before the card will be reactivated.
Repeated failures to produce the required documentation may result in the card being permanently terminated at the Program Administrator’s discretion. If the documentation is incomplete according to the Program Guidelines, the Program Coordinator will provide one-on-one instruction to the cardholder. Repeated errors will result in the card being deactivated.
If the cardholder violates any Procurement Card procedures outlined in this guide, the Program Coordinator may provide one-on-one instruction or the card will be de-activated immediately at the Program Coordinator’s discretion. If the card is deactivated, the cardholder will be subject to a minimum 3-month waiting period.
Repeated violations may result in the card being permanently terminated at the Program Administrator’s discretion. If the violation appears fraudulent or abusive, the cardholder may be subject to personal liability and/or disciplinary action, which may include termination of employment or possible criminal penalties.
page last updated 10/9/2008 15:08