skip to content

Payment and Procurement Services

Points of Contact - Responsibilities

Procurement Card Administrator

Vanna Parr

  • Administration of the program
  • Establishes credit limits
  • Establishes University policies related to the program

Procurement Card Coordinator

Lori Cantrell

  • Issues card
  • Answers day to day questions
  • Maintains documentation of PCard activities
  • Audits Cardholders
  • Enforces and applies violation policies and procedures
  • Enforces University and State of Texas policy compliance

Account Manager

  • Designates Cardholders
  • Approves each Cardholder’s monthly documentation
  • Monitors fund accounts used for PCard transactions
  • Insures that all employees issued a card understand the department budget constraints under which cards are to be used
  • Keeps abreast of rules and regulations that govern purchases
  • Alerts the Department Head or PCard Coordinator if fraud or abuse is suspected

Cardholder

  • Follows all PCard policies, procedures, rules and guidelines
  • Maintains the necessary documentation related to purchases made with the PCard, such as original detailed receipts for the current fiscal year and three previous years
  • Forwards the Transaction Log to the Coordinator by the 20th of each month
  • Keeps abreast of rules and regulations that govern purchases
  • In the event the card is lost or stolen, contacts JP Morgan Chase immediately and then the PCard Coordinator
  • Contacts the PCard Coordinator about a change of department or employment status

JP Morgan Chase Customer Service

  • Available 24 hours a day, 7 days a week
  • Assists the cardholder with general questions about the PCard account
  • If a PCard is lost or stolen, JP Morgan Chase Customer Service should be notified immediately at 1-800-890-0669 and the Procurement Card Coordinator should be advised of action taken.
  • Prompt, immediate action can reduce our liability of fraudulent activity.  Remember, Texas Woman’s University is financially responsible for all charges made on the card until it has been cancelled.

page last updated 10/9/2008 15:08