Transaction Limits: The PCard has a single transaction limit of $1,000. This is the amount available on the PCard for a single purchase. A transaction includes the purchase price plus freight and installation.
Cardholders should NOT attempt to make a purchase greater than the transaction limits, and transactions may not be split to divide a larger purchase which would go over the cardholder’s single purchase limit. For example, a cardholder may not make two separate transactions with the same vendor in order to bypass transaction limits, which would total an amount over the single purchase limit of $1,000. Split transactions WILL result in suspension or cancellation of card privileges.
Credit Limits: PCards have monthly spending limits of $5,000.
Non-restricted Purchases: Click here for the list of commonly purchased items and view their associated object codes.
Restricted Vendors: The State of Texas requires JP Morgan Chase to block certain types of vendors from procurement card use. Vendors are assigned a Merchant Category Code (MCC) based on the type of business they operate. The PCard program is restricted from use with certain type of supplier and merchants.
Prohibited Merchant Category Codes (MCC): Please note that many vendors who operate within acceptable Merchant Category Codes may sell some items that are restricted from purchase with the PCard. Just because the vendor sells it does not mean the Cardholder can buy it. Click here for the list of prohibited MCCs.
Restricted Purchases: The State of Texas restricts certain purchases on PCards. Cardholders that purchase restricted items WILL be subject to disciplinary action. It is the cardholder’s responsibility to be aware of the policies governing restricted purchases. If you have a question about what is considered a restricted purchase, please contact the Program Coordinator BEFORE you make the purchase. Click here for a list of restricted purchases.
Vendor in Good Standing: Per the Texas Administrative Code (sec 5.57), state agencies are not allowed to do business with or make payments to entities that are on “warrant hold” (also called “credit hold” or “vendor hold”) with the State of Texas until the causing situation is resolved and the hold is lifted. Because the PCard is a very easy way to do both, if you wish to make a purchase of $500 or more from a vendor based in the State of Texas, you are REQUIRED to research the vendor’s hold status beforehand by visiting the State Comptroller’s website.
Purchases from historically underutilized business - (HUBs): As with other means of procurement, cardholders are strongly encouraged to make credit card purchases from certified HUBs. These purchases are tracked and monitored. Cardholders can directly access the Texas Comptroller of Public Accounts HUB vendor files.
Office Supplies:
Texas Woman's University is proud to recommend Advantage Supply and PDME as the preferred office supply vendors for the University and encourages you to sign up for access and use your PCard for all your office supply needs.
Purchasing your supplies from either company ensures TWU complies with State mandated Texas Industries for the Blind and Handicapped (TIBH) purchasing requirements. Additionally, TWU will receive HUB credit on ALL purchases.
If you are not set up in the PDME system, please visit https://odams.officedepot.com/registrations/pdme.php to register.
If you are not set up in the Advantage Supply system, go to the website fill out a New Customer form. An account number and password will be provided by e-mail within 24 hours, or fax the New Customer form to (866) 280-1847. If there are any questions regarding the order entry process contact Greg Pelzel (TWU Customer Support). If you need Advantage Tech Support, email Advantage Supply or call (866) 280-1846. For billing information email Advantage Supply or call (866) 280-1846.
Security of the procurement card: The Cardholder is responsible for the security of the PCard. This card shall be treated with the same level of care as the cardholder would with his/her own personal credit cards. The card should be maintained in a secure location. The only authorized individual to use the PCard is the cardholder whose name appears on the card. Cardholders who allow other employees or students to use their cards WILL have their PCard permanently cancelled.
Sales and Use Tax: Texas Woman’s University is tax exempt. The Cardholder is responsible for ensuring that sales and use taxes are not charged. TWU’s tax identification number is 75-6002618. Wallet size tax exempt certificate cards are available in the Controller’s Office or you may obtain one by clicking here.
page last updated 11/19/2008 8:27