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The TWU deadline for an instructor of record to upload his/her syllabus for each course section and an up-to-date vita through the Pioneer Portal is the the 5th day after classes begin each semester.

If you have questions or need assistance please call Scott Martin at 940-898-3508 or the Office of the Senior Associate Provost at 940-898-3500. 

Texas Administrative Code (TAC) Title 19, Part 1, Chapter 4, Subchapter N, Rules 4.225-4.229 (passed as HB 2504) and Title 19, Part 1, Chapter 4, Subchapter E, Rules 4.101-4.104 (passed as SB 1726) regulations require that each semester all faculty members or GTAs listed as the instructors of record for undergraduate courses post their syllabi and up-to-date vitae to TWU’s website. 

The code provides specific requirements for both the syllabi and vitae.  Below (and in your Pioneer Portal on the upload screen) you will find links to templates which outline the minimum requirements and the format to use for each.  TWU asks that you use these templates to ensure you include all the minimum required elements specified in the TAC.  Note that you are welcome to upload a more comprehensive syllabus or vita as long as the minimum requirements outlined in each of the templates and the format of the templates are followed.

Uploading your documents from off-campus

Uploading syllabi and vita to the TWU Portal system from a non-TWU campus computer may require additional security protocols.  After logging into Portal, a secondary log-in window may appear.  If this secondary security protocol appears and your normal log-in credentials do not gain you access to the upload tools, please try adding "fs/" before your Username and use your regular Password.  Should this not gain you access, the security credentials of the computer being utilized are not compatible with the TWU system.  Please contact the above number for assistance.

Syllabi

Each semester, all instructors of record for undergraduate courses must upload a syllabus for each of their course sections to the TWU website.  Excluded are:

  • courses with less than five enrolled,
  • courses with highly variable subject content that are tailored to individual students such as Independent Study courses, and
  • laboratory, practicum, or discussion sections which are intrinsic and required parts of larger lecture courses and are directly supervised by the same instructor(s) for those large courses. (In other words, if you are the instructor of record for a lab or other section related to a large lecture class, you must post your syllabus and vita if you are not the instructor of record for the lecture class.)

Syllabi Upload Instructions (Complete each semester for each course and section being taught.):

  1. Download the Syllabus template (Word).
  2. Complete all sections.  Pay special attention to the Student Learning Outcomes (SLOs).  These outcomes were determined by your Component and approved by the Curriculum Committee.  DO NOT ALTER the approved SLOs.  If you are uncertain of the approve SLOs, contact your Component Administrator.
  3. Create a PDF of your Syllabus from Word by selecting File -> Save as Adobe PDF.
  4. Upload your PDF Syllabus by going to Pioneer Portal -> My Tools -> Faculty/Staff Tools -> Syllabus and Vitae Upload -> Upload Syllabus.  Select the appropriate course number and section you are teaching from the drop-down list, browse to where you saved your PDF Syllabus, and select "Submit."
  5. After you hit "Submit," pay special attention  to the response the system provides in case there was an upload issue. 
  6. You can verify your document has successfully uploaded by navigating to the WebAdvisor "Class Schedule" from the main TWU webpage and filling in your course information.  Links to your documents are placed here so they become available to students, parents, and other constituents. 

Vita

Each semester, all instructors of record for undergraduate courses must upload a current Vita to the TWU website.  The Vita needs to be uploaded only once each semester as it will populate to any course and section the instructor of record teaches. 

If a faculty member has entered or updated his/her CV information into the Sedona system prior to the start of classes for the associated semester, there is no need to upload a vita as it will be automatically pulled from Sedona.

Vita Upload Instructions (Update each semester.):

  1. Download the Vita template (Word).
  2. Complete all sections. 
  3. Create a PDF of your Vita from Word by selecting File -> Save as Adobe PDF.
  4. Upload your PDF Vita by going to Pioneer Portal -> My Tools -> Faculty/Staff Tools -> Syllabus and Vitae Upload -> Upload Vitae.  Browse to where you saved your PDF Vita, and select "Submit."
  5. After you hit "Submit," pay special attention to the response the system provides in case there was an upload issue. 
  6. You can verify your document has successfully uploaded by navigating to the WebAdvisor "Class Schedule" from the main TWU webpage and filling in your course information.  Links to your documents are placed here so they become available to students, parents, and other constituents. 

As always, we appreciate your help in this important reporting requirement!

page last updated 10/6/2014 1:48 PM