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Full-time service as a University faculty member presumes participation in various duties and responsibilities, including: teaching; advising of students; professional, scholarly, research, or creative activities; administrative duties; and University and community services. 

While each faculty member may not be actively involved in all of these areas, the collective participation of the faculty in all areas is necessary to assure that goals essential to all aspects of the University mission are achieved.  The unique requirements of each academic component, as well as the specialized interests, abilities, and qualifications of individual faculty members, necessitate a flexible system for determining individual faculty assignments that will accommodate this diversity. 

In order to accomplish the administrative task of matching faculty with work to be done, the workload policy detailed here gives priority to teaching and scholarly/research/creative activity recognizing the fact that teaching is only one facet of a faculty member’s total workload.  Effective teaching must allow for preparation, evaluation, student advisement, and the continuous incorporation of research/scholarly/creative work into the teaching process.

Responsibility for faculty workload assignments in compliance with this policy and the related rules and regulations rests with the administrators of the individual instructional components and the deans of those components.  Non-teaching work units must be approved by the department chair and dean. 

Teaching Workload – General Policy 

Each academic department is expected to maintain an average of twelve (12) work units for all full-time faculty.  An individual load of more than twenty-two (22) units for a full-time faculty member must be arranged in consultation with the Provost and Vice President for Academic Affairs.  To meet the needs of the University and to allow all faculty as much flexibility as possible, each full-time faculty member is expected to carry a minimum of nine (9) work units during a fall and spring semester.  Ordinarily, a minimum of six (6) work units should be allotted for instructional duties while up to three (3) work units may be approved for research, creative projects, scholarly and/or University-related work.

Each full-time faculty member, department chair, or program director shall teach a minimum of one three-work-unit organized class or its equivalent per semester.

In team-taught courses, work units shall be divided in proportion to the amounts of time expended by each instructor as determined by consensus of the instructors.

Summer School

A full-time workload for Summer (including Maymester) is a minimum of twelve (12) work units.  All summer teaching agreements are contingent on enrollment and needs of the component.  Ordinarily, at least half of the contract load for faculty members teaching full-time for Summer must be from organized classes.

Teaching Work Unit Equivalencies Based on THECB Codes:

  • *Code 1:  Organized Lecture Classes:  One semester credit hour (SCH) of course value = one work unit for organized classes numbered 1000 through 5000; and 1.5 for 6000 level courses.
  • *Code 2:  Organized Laboratory, Physical Activity, Clinical Instruction (direct supervision of a group of students):  Contact hours for faculty exceed student credit hour value of course:  Lecture Hours (as figured in Code 1) + (Lab Contact Hours x 2/3) = work units.
  • Code 3:  Indirect Supervision of Student Teachers, Interns, Practica and Cooperative Education:  Student also has an on-site direct supervisor or preceptor.  Total semester credit hours (SCH) generated divided by 6 = work units.
  • *Code 4:  Seminar Classes:  Discussion class requiring extensive student contributions.  One semester credit hour (SCH) of course value = one work unit for organized classes numbered 1000 through 5000; and 1.5 for 6000 level courses.
  • Code 5:  Professional Paper:  Total semester credit hours (SCH) generated divided by six (6) = work units.
  • Code 5: Individual/Independent study:  Total semester credit hours (SCH) generated divided by ten (10) = work units for undergraduate courses; total semester credit hours (SCH) generated divided by six (6) = work units for graduate courses.
  • Code 6:  Private Lesson/Instruction:  Weekly private music or other private instruction.  Total semester credit hours (SCH) generated divided by 3 = work units.
  • Code 7:  Not currently included in THECB coding
  • Code 8:  Thesis Direction:  Total semester credit hours (SCH) generated divided by 6 = work units assigned to faculty of record.
  • Code 9:  Dissertation Direction:  Total semester credit hours (SCH) generated divided by 3 = work units assigned to faculty of record.

*As organized classes, these require minimum student enrollment.

Non-Teaching Workload Equivalencies

Work unit credit for the administrative duties of a chairperson of a component shall be six (6) to nine (9) units depending on the productivity of the component and the scope of responsibilities of the chair.

Up to three (3) work units may be granted a full-time faculty member for one or a combination of administrative duties within an academic component.  The following list is illustrative, but is not intended to constitute a complete list of possibilities.  These assignments are subject to approval of the component administrator and dean of the academic component.

  • Program director, coordinator, or assistant administrator within a component or college;
  • Developer of a new academic program;
  • Director of a major musical, dramatic, or dance production;
  • Major academic advising responsibilities or course management;
  • Chairing a major accreditation evaluation committee;
  • Grant coordinator or project director for funded work;
  • Administration of a University center or clinic involved in student training and/or community service.

Up to three (3) units may be awarded a full-time faculty member for:

  • Research, scholarly writing, creative activity, or faculty development which are not supported by extramural funds, may be approved for up to two years;
  • Research, scholarly writing, creative activity, or faculty development which are supported by extramural funds as long as funds are available;
  • Professional/scholarly/creative activity of regional or national importance to the discipline and to the University;
  • Community or University service of unusual importance and requiring a large amount of time;
  • Scheduled, systematic participation in a University clinic or center involved in student training and/or community service provided such an activity involves supervision of students in credit bearing practica or internships;
  • Holding elected national office with major public and administrative responsibilities in a professional academic organization.

A reduced teaching load may be granted or alternative work responsibilities assigned if scheduled instruction does not materialize.  The provision does not apply to summer sessions when all appointments are contingent upon assigned instruction materializing.

It is the policy of Texas Woman’s University to hold large classes to a minimum.  The normal ceiling on large classes is 100.  Large classes (over 50) will be managed in one of two ways depending on available resources and the instructor’s preference: (1) by assigning a graduate teaching assistant to work with the instructor, or (2) by assigning additional work unit credit to be determined as follows:

Class Size Weighting 
50 or under 1.0 (standard)
 51-75  1.3
 76-100  1.6

Responsibility for Administering Workload Standards

The above policy has been adopted by the Board of Regents of the Texas Woman’s University.  The Office of the Provost and Vice President for Academic Affairs is responsible for preparing required reports for submission to the Chancellor and President, the Board of Regents, the Texas Higher Education Coordinating Board (THECB), the Legislative Budget Board, and the Governor’s Budget Office.  The workload is monitored through the Faculty Workload Report.

APPROVED: 8/83
REV: 7/05

page last updated 6/10/2014 4:26 PM